Justice Court Services Assistant

3 weeks ago

Kingman, United States Mohave County, AZ Full time

Mohave County Justice Court is currently recruiting for a Justice Court Services Assistant in the Kingman, AZ location. 

Under general supervision, undertakes and performs a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.

 

REPORTS TO

A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner.  Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. 

 

SUPERVISION EXERCISED

None.

The following EXAMPLES OF DUTIES are NOT intended as a comprehensive list of job functions/duties performed by individuals assigned to this classification. The following provide a representative summary of the major duties and responsibilities. Incumbents may not be required to perform all duties listed and/or may be required to perform additional, position-specific, duties.

* Accepts new filings and/or documents related to existing cases. Reviews contents and determines if documents require immediate attention of judicial officer.
* Collects fees and issues receipts.
* Sets up case in electronic and/or manual recording system.
* Creates new or updates existing file folders.
* Issues court process; updates, maintains and records a variety of statistical and/or financial files and records.
* Responds to inquiries at the counter, by mail and/or by phone; provides legal information without providing legal advice within the scope of designated authority. 
* Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
* Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.
* Processes mail and provides to appropriate parties. Prepares and distributes a variety of court documents sends out minute entries, forms, correspondence and other items.
* Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities. Assists judicial officer in a variety of tasks as assigned.
* Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
* As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes.
* Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
* Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.

SECONDARY JOB FUNCTIONS

* Performs other functions as assigned.
* Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
* A high school diploma/GED.
* AND one (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.
* OR any equivalent combination of experience and/or education from

SPECIAL JOB REQUIREMENT

* Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
* Provide acceptable driving history at no cost to the County.
* May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm).
* Must complete annual training as required by the Committee on Judicial Education and Training (COJET).

Knowledge of

* Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
* Mohave County and specific court-related policies and procedures.
* Principles of bookkeeping and/or accounting.
* Principles of file and records management.
* Court processes, procedures and legal terminology.
* Trends and practices in office, court and business operations.

Skill in

* Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
* Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
* Working within deadlines to complete projects and assignments.
* Assessing, analyzing, identifying and recommending solutions to problems.
* Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
* Operating a personal computer utilizing a variety of commonly used and specialized software applications.

Ability to:

* Comply with Mohave County Personnel Policies and Procedures, and Department Regulation.
* Perform the essential functions of the job specifications with or without a reasonable accommodation.

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