Director of Payroll

Van Pool Transportation LLC

Core Responsibilities

* Oversees the day-to-day payroll processing to ensure all payroll tasks are completed accurately and in a timely manner.
* Verifies payroll data for completeness and accuracy to ensure data in Workday is correct.
* Develops and articulates a short-term and long-term strategic vision for areas of responsibility.
* Manages, plans, organizes, and evaluates the staff and activities in support of an assigned area of Payroll.
* Process payroll files uploads (EIB uploads in Workday).
* Collaborating with outsourced provider (OSV) to streamline payroll processes and addressing any issues.
* Selects, develops, manages, and evaluates direct reports; manages and implements staffing requirements and ensures customer service levels are met and ensures performance appraisals are completed in a timely fashion.
* Collaborating with HR, Finance, and Operations departments to ensure information is integrated as expected to the payroll system.
* Partners with Corporate Finance and Tax to advise on upcoming special pays and resolve any financial discrepancies or issues; partners with Legal and HR team to offer guidance on policy and pay practices for union and non-union staff, as necessary.
* Liaises with HR, Operations, IT, Project Management teams in planning processes to assist in developing solutions to improve the overall efficiency of Payroll/Commissions; oversees the resolution of complex payroll issues, customer concerns and inquiries and resolves errors related to payroll processing or special pays.
* Onboard new acquisition companies to Workday Payroll.
* As assigned, may oversee bank reconciliation process, payroll general ledger reconciliation, development, payroll year end process, and review of audit reports and inquiries; ensures correction of payment issues prior to closing payroll.

Skills Qualifications

* Must possess a strong understanding of payroll procedures and payroll tax regulations and have experience supervising a team.
* Must have at least 7-10 years of experience in Workday Payroll and be able to work in a fast-paced, high-volume environment.
* In addition, must have advanced Excel skills, including working knowledge of V-lookups and Pivot tables.
* Must be proficient in using Workday Payroll and Time & Attendance software.
* Experience with new acquisitions onboarding.
* Must have experience working with multi-state payrolls and union payrolls.
* Excellent organizational skills and strong attention to detail required.
* Must be able to follow-through on pending items and prioritize accordingly.
* Additionally, must be able to communicate effectively and have ability to work well as a liaison between the staff and senior management.
* Responsible for change management activities to drive user adoption.
* Performs project tasks as required to maintain project timelines.
* Ensures payroll milestones within the project are met on time and delivered with quality.
* Coaches and mentors payroll team members.