Pre-College Administrative Assistant
4 days ago
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.
Job Description - Seasonal Part Time
Pre-College Administrative Assistant
CORE JOB SUMMARY
The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
CORE JOB FUNCTIONS
Supports department and/or department leadership with daily clerical tasks. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership. Answers phone calls, provides information to callers, or connects callers to appropriate staff. Composes and corresponds, such as informative materials; creates spreadsheets and presentations. Develops and maintains department filing system (box, SharePoint, etc.) Adheres to University and unit-level policies and procedures and safeguards University assets. This position is part-time and remote with a flexible schedule upon approval of Assistant Dean and per program needs.
DEPARTMENT SPECIFIC FUNCTIONS
Administrative, Hiring, Payroll & HR
Develops, modifies, sends, tracks, and files the following documents:
- Faculty course proposal forms
- Faculty additional job agreements
- Honorariums
- Residential student staff agreements
- Teaching Assistant agreements
- Scholarship Agreements
Hire students into Workday. Conduct and track Payroll for CAs, TAs, Student Instructors, and Guest Speakers with budget office. Track HR Clearances (Level II & Child Abuse and Neglect certificate) for Faculty, CAs, TAs, and Pre-College staff. Covers incoming communications (phones and inboxes) and conducts outreach as needed.
Faculty Communications and Course Scheduling
Maintains faculty and course list and tracks faculty documents. Provides course schedulers with course information to be listed in Course Leaf. Manage faculty requests for all class materials outside of textbook requests. Collects syllabi from faculty and maintains syllabi library. Liaison with bookstore, submits textbook purchase requestion, reconciles invoice, and submits documents to process payment.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent
Experience:
Minimum 1 year of relevant experience
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Part time
Employee Type:
Temporary-Intermittent
Pay Grade:
A4
-
Administrative Assistant
4 days ago
Coral Gables, United States Ultimate Staffing Services Full timeUltimate Staffing is seeking a detail-oriented and proactive Administrative Assistant to support various day-to-day administrative tasks for our client located in the Coral Gables area. The ideal candidate must be organized, capable of multitasking, Administrative Assistant, Business Operations, Administrative, Staffing, Assistant
-
Administrative Assistant
4 days ago
Coral Gables, United States University of Miami Miller School of Medicine Full timeCurrent Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. GENERAL DESCRIPTION: The Administrative Assistant is...
-
Administrative Assistant
4 days ago
Coral Gables, United States University of Miami Miller School of Medicine Full timeCurrent Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The University of Miami/UHealth Department of Sports Medicine...
-
Academic Support Coordinator
2 days ago
Coral Gables, Florida, United States University of Miami Full timeOverviewThe University of Miami seeks a detail-oriented and organized Pre-College Administrative Assistant to support the administrative functions of our pre-college programs.Salary$45,000 - $60,000 per annum, depending on experience.Job DescriptionThis role will provide administrative support to the pre-college team, ensuring seamless execution of...
-
Administrative Assistant
4 days ago
Coral Gables, United States The University of Miami Full timeCurrent Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.GENERAL DESCRIPTION:The Administrative Assistant is responsible for...
-
Administrative Assistant
1 day ago
Coral Gables, United States The University of Miami Full timeCurrent Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami/UHealth Department of Sports Medicine is...
-
Administrative Assistant, Legal
4 days ago
Coral Gables, United States Bayview Asset Management, LLC Full timeHandle administrative and clerical tasks such as: answering phone calls; scheduling meetings; process daily mail, scanning of documents, filing, printing, invoices, check requests, reimbursement request and ordering supplies for the department. Assis Administrative Assistant, Legal, Administrative, Assistant
-
Administrative Assistant
4 weeks ago
Coral Gables, United States Ultimate Staffing Services Part timeJob DescriptionJob DescriptionGENERAL SUMMARYUltimate Staffing is seeking a detail-oriented and proactive Administrative Assistant to support various day-to-day administrative tasks for our client located in the Coral Gables area.The ideal candidate must be organized, capable of multitasking, and proficient in handling multiple responsibilities including...
-
Administrative Assistant
4 days ago
Coral Gables, United States University of Miami Miller School of Medicine Full timeCurrent Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. Budgetary Responsibilities - 45% * Monitor revenue and...
-
Administrative Assistant
4 days ago
Coral Gables, United States RPL International Full timeOur client is looking for a bilingual (English/Spanish) Administrative Assistant to join their team. Office is located in Coral Gables, working fully in office Monday to Friday. Pay: $25-28/hr (overtime available during tax season) Benefits: Health insurance (100%) after 3 months, 401(k) with match after 6 months, 2 weeks PTO + sick days Message me to...
-
Administrative Assistant
4 days ago
Coral Gables, United States The University of Miami Full timeCurrent Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.Budgetary Responsibilities - 45%Monitor revenue and expenditures,...
-
Administrative Assistant, Legal
1 month ago
Coral Gables, United States Bayview Asset Management Full timeJob Description Overview Position Summary: Responsible for providing support to the Licensing and the Legal departments in a variety of functions specially related to the Company’s legal licensing business. Under the direction of the Licensing Supervisor, resolves licensing and corporate filings issues. Essential Duties and...
-
Commercial Insurance
2 hours ago
Coral Gables, United States TEKsystems Full timeJob DescriptionJob DescriptionDescriptionOpens reception area and office by 8:30 am each day and closes reception area at the end of the dayMaintains reception area and all common areas in a clean and tidy manner at all timesFirst point of contact for on-site visitors (including deliveries): welcomes, determines nature of business, and announces to...
-
Residential Loan Originator Administrative Assistant
2 months ago
coral gables, United States Bradesco Bank Full timeOnly candidates with U.S. Work Authorization will be considered.Primary Responsibilities:The Residential Loan Originator Administrative Assistant (RLOAA) will assist the assigned MLO (mortgage loan officer) by assisting with the completing the residential loan application and enters all the data into the residential LOS system and issues all the required...
-
Residential Loan Originator Administrative Assistant
3 months ago
Coral Gables, United States Bradesco Bank Full timeOnly candidates with U.S. Work Authorization will be considered.Primary Responsibilities:The Residential Loan Originator Administrative Assistant (RLOAA) will assist the assigned MLO (mortgage loan officer) by assisting with the completing the residential loan application and enters all the data into the residential LOS system and issues all the required...
-
Residential Loan Originator Administrative Assistant
2 months ago
Coral Gables, United States Bradesco Bank Full timeOnly candidates with U.S. Work Authorization will be considered.Primary Responsibilities:The Residential Loan Originator Administrative Assistant (RLOAA) will assist the assigned MLO (mortgage loan officer) by assisting with the completing the residential loan application and enters all the data into the residential LOS system and issues all the required...
-
coral gables, United States Bradesco Bank Full timeOnly candidates with U.S. Work Authorization will be considered.Primary Responsibilities:The Residential Loan Originator Administrative Assistant (RLOAA) will assist the assigned MLO (mortgage loan officer) by assisting with the completing the residential loan application and enters all the data into the residential LOS system and issues all the required...
-
Administrative Assistant
4 days ago
Coral Gables, United States University of Miami Miller School of Medicine Full timeCurrent Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The University of Miami School of Law has a great opportunity...
-
Administrative Assistant
4 days ago
Coral Gables, United States The University of Miami Full timeCurrent Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami School of Law has a great opportunity for...
-
Sr. Administrative Assistant
5 months ago
Coral Gables, United States University of Miami Full timeCurrent Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this . The Senior Administrative Assistant performs a variety of clerical...