Commission Assistant

1 week ago

Marietta, United States Cobb County, GA Full time

 This classification provides administrative support to the District 2 Commissioner. It is a temporary position for up to six months.  Provides administrative support to an assigned Commissioner while acting as a liaison between the Commissioner and members of the public, county departments and elected officials. Additional functions include but are not limited to the following:

Screen and prioritize telephone calls, e-mails, and initiate appropriate action and response to constituent concerns; direct callers to Cobb County personnel and departments as deemed appropriate.

Keep the Commissioner informed of voice and electronic messages, county related matters, constituent concerns or other pertinent issues. Compose, edits, and/or proofread correspondence, Commissioner presentations, newsletters, speeches, policies, agenda items, resolutions or other documents related to the office of the Commissioner.

Plan, arrange, and manage meetings and community events for the Commissioner. Ability to post community events and Commissioner updates on social media outlets.

Maintain the Commissioner's calendar; schedules appointments, meetings, speaking engagements, or other activities; update calendar on a regular basis and notify parties of appointment changes.

Book travel and hospitality arrangements as needed.

Process expense reimbursements.

Attends meetings with and on behalf of Commissioner; transcribe, prepares and/or distributes meeting minutes; and publish related actions and minutes as required.

Communicates with Cobb County Commissioners, other elected officials, administrators and employees, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. 

Operates a personal computer, general office equipment or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

Performs other related duties as assigned specific to the Commissioner's office.

Minimum Qualifications

Associate's degree in secretarial science or office administration required; Bachelor's degree preferred; supplemented by seven (7) years of experience in providing executive level administrative assistance; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Must have knowledge and experience of various social media platforms.Must possess and maintain a valid Driver's License. May require Notary Public certification.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

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