Payroll and Benefits Administrator

3 weeks ago

Saint Charles, United States Healthcare Linen Services Group Full time

PURPOSE: To administer payroll for a large corporation with multiple federal identification numbers with multi-jurisdictional states and localities and benefits for multiple fully insured and union plan offerings.

JOB SUMMARY: These responsibilities include executing and validating weekly and bi-weekly gross to net pay calculations, ensuring the timely and accurate distribution of pay and deductions, in addition to administering the benefit programs to include enrollment, claims resolution, change reporting, and approving invoices for payment.

ESSENTIAL FUNCTIONS:

* Process, review, audit, and balance weekly and bi-weekly payroll. Ensure payroll transactions are processed correctly for time, earnings, benefits, deductions, taxes, garnishments, and other items that affect pay &/or company liability.
* Maintain and review ACA information with human resources and management team to comply with regulations and prepare annual forms.
* Assist and review monthly, quarterly, and annual federal, state, and local tax filings.
* Responsible for compensation/payroll administration and working with accounting to reconcile General Ledger and other accounts.
* Respond to payroll inquiries from human resource and/or management team.
* Administer benefit programs, consult with, and advise human resource department on eligibility for all insurance and 401(k).
* Develop census data and provide census to broker. Develop company cost information for new plans and make recommendations to Director.
* Work with payroll and benefits department and broker to secure benefits and maintain cost effective use of the benefits.
* Coordinate yearly Open Enrollment Meetings with employees, human resources, & broker. Arrange for distribution of materials from carriers and process changes with deadlines.
* Ensure that human resource department and employees understands benefit programs and counsel if situations arise. Work as liaison with insurance carriers/broker and employees to resolve issues.
* Calculate employee payroll insurance deductions based on enrollment paperwork & notify the payroll company of those changes.
* Review and analyze changes to state and federal laws pertaining to benefits and reports necessary or suggested changes to Director.
* Contributes to and helps maintain the HRIS system including training the human resources and management team.
* Review/audit employee change requests approval process. Respond to correspondence to outside requests: employment tax, tax credits, wage payments, wage garnishments, and payroll and benefit invoicing.
* Support and facilitate positive interaction with others as evidenced by: professional maturity, respect for others, a team-centered approach, and maintain confidential information
* Performs all other duties as required and assigned.

JOB QUALIFICATIONS AND PHYSICAL REQUIREMENTS:

* Ability to maintain 100% CONFIDENTIALITY and professionalism with payroll and personnel information - zero tolerance on divulging confidential information.
* Bachelor's degree in business or accounting preferred.
* 5 years of experience processing payroll & benefits administration for multi-jurisdictional states and locals including KY, OH, & IN.
* 5 - 7 years of experience using ADP Workforce Now.
* Extremely organized and detailed oriented and able to work in a fast-paced environment and manage deadlines.
* Strong analytical skills and attention to detail required.
* Highly proficient with computers and technology.
* Technological skill sets to include use of Word, Excel, PowerPoint, Teams, Outlook, and other software as required.
* Internet savvy with the ability to navigate and manage employee benefits changes on multiple carrier websites.
* Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to use hands to fingers, reach, climb stairs, walk, sit for long periods of time, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds.

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