Practice Coordinator
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Experience, qualification, and soft skills, have you got everything required to succeed in this opportunity Find out below.
In this role, you will provide essential administrative and legal support to lawyers in the Projects practice group from the Houston office. You will help manage documents, calendars, billing preliminaries, and client coordination, enabling timely delivery of client solutions. The position blends office administration with legal support, contributing to a collaborative, high-quality firm culture. You will operate within a hybrid work model, handling sensitive information with discretion and supporting cross-functional teams to meet deadlines and deliverables.
Compensation / Benefits
- health insurance plans
- dental insurance
- vision insurance
- 401(k) and profit-sharing plans
- paid time off (minimum 20 days)
- paid parental leave
Responsibilities
- Prepare, edit and proofread practice area documents
- Organize and track documents on client extranets/databases
- Monitor matter deadlines and provide updates to attorneys
- Manage calendars, meetings, WebEx, and room reservations
- Review and edit pre-bills for submission to billing
- Interact with clients, outside counsel, and others as requested
- Manage physical and electronic files (iManage)
- Assist with attorney time entry and client billing
- Process expense reimbursements and vendor payments
- Coordinate logistics for internal and external meetings/events
- Arrange domestic and international travel with the travel provider
- Complete client/matter intake forms and collaborate with compliance
- Maintain contact lists and coordinate mailings
- Provide backup support and assist other practice groups on special projects
- Other duties as needed
Key requirements
- Minimum of 3 years of office/clerical experience in a law firm or professional services
- Associate’s or Bachelor’s degree preferred; high xhuatnn school diploma is required
- Proficient in Microsoft Office and Adobe Acrobat
- Experience with document management system (iManage preferred)
- Excellent written and verbal communication skills
- Excellent organizational skills and impeccable attention to detail
- Ability to work harmoniously as part of a team
- Strong work ethic, flexible with overtime
- Discretion and confidentiality in a professional manner
- Self-starter with initiative and willingness to learn
- communication
- organization
- teamwork
- Microsoft Office
- Adobe Acrobat
- iManage
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