Project Manager

SUMMARY

The City of Tualatin is excited to announce a rare opportunity to join our Public Works Department in a newly-created Project Manager position. The first major project assigned will be the installation of 500 electric vehicle charging stations, located throughout the Portland Metro area and beyond. Tualatin was recently awarded $15 million dollars in federal funds through the Charging and Fueling Infrastructure Grant Program to install chargers across 17 different cities. This is an exceptional opportunity to lead a large, regional, federally funded initiative that helps support carbon emission reduction goals and further develop a more equitable transportation system in Tualatin and beyond.

This position will lead coordination with neighboring cities or counties, public utilities, transit agencies, school districts, private industries and property owners, and the public to install charging stations at multifamily properties and other publically accessible lots. You’ll manage all aspects of this project including preparing requests for proposals, managing contracts, grant administration, and overseeing and coordinating work with all project stakeholders.

Additional projects, as capacity allows, may include capital infrastructure projects as well as programmatic projects that are focused on improving the overall service delivery of the Public Works Department which consists of water, sewer, stormwater, streets, facilities, and fleet. You’ll join an awesome team that is striving to improve the everyday lives of our community by focusing on process improvement and innovation to achieve more sustainability and equity outcomes.

The City of Tualatin, population 28,000, is a dynamic, vibrant community ideally located just 12 miles south of Portland and 30 miles north of Salem, the state capitol. Situated at the intersection of Interstate highways 5 and 205, Tualatin is a short distance to adventure: skiing, snowboarding, and sledding on majestic Mt. Hood in the Cascade Mountain Range; family-friendly summer water activities on the central Oregon Coast; national-level wind-surfing or parasailing on the mighty Columbia River, while enjoying the striking natural beauty of Multnomah Falls in the Columbia Gorge National Recreation Area.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage multiple large, complex projects as one time ensuring scope, schedule, and budget met.

Plans, designs, and manages all aspects of assigned projects including defining scope, cost estimates, and specifications, and preparing contract documents. Participates in the development of project budgets.

Conducts and manages activities to conceptualize, evaluate alternatives and receive approvals for project implementation: identifies funding from and/or implements requirements of grant agencies, coordinates with permitting and public utility agencies, collects and reviews project background documentation, performs field data collection, analyzes alternatives and prepares recommendations and applications.

Collaborates with engineers, designers, consultants, permit agencies, and contractors during all phases of assigned projects, and to identify and address immediate project needs during construction.

Prepares agendas, leads, and participates in project and construction meetings. Participates in regular on-site contractor meetings to discuss project schedule and milestones.

Prepares staff reports and makes presentation to City Council and other groups regarding assigned projects.

Communicate complex information in an understandable format to a wide range of stakeholders including the public, elected officials, staff, and technical experts.

Provides functional and technical direction to consultants on construction projects and coordinates, organizes, and collaborates with project inspectors, project engineers, consultants, and contractors regarding project schedules and upcoming construction activities. Manages plan and specifications disputes.

Coordinates projects with external partners including neighboring cities or counties, public utilities, transit agencies, school districts, and private industries and property owners.

Reviews, coordinates, and responds to contractor requests for information (RFIs) during construction.

Attends and participates in public meetings.

Reviews, prepares, and distributes city plan review comments.

Prepares requests for project proposals, solicits design proposals from consultants, evaluates proposals for award recommendation, participates in creating contracts for selected consultants, and ensures contractor compliance including tracking, maintaining and reporting on project accounting, budget, and schedule.

Provides contract administration, public relations, management, and inspection of construction projects including coordinating with other divisions and city departments.

Negotiates, facilitates, and prepares change orders for construction projects, prepares contract amendments, and solicits change order approval from other project managers.

Provides quality assurance in reviewing consultant design and construction documents to ensure city project needs are met, best management practices are implemented, and deliverables are provided.

Prepares or assists with preparation of grant submittals for projects, including preparing construction estimates and writing grant narratives. Responsible for grant reporting and compliance as required in grant terms and conditions.

Provides project assistance to engineering staff on projects by providing design solutions and project specification suggestions.

Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems. Prepares regular progress reports for capital projects with status reporting of scope, schedule and budget.

Performs other duties as assigned.

Drives to city facilities, vendors, training programs, and meetings, as necessary.

SUPERVISORY RESPONSIBILITIES:

Receives general supervision from assigned supervisory or management personnel. Exercises functional and technical direction over consultant teams and/or technical support staff assigned to projects. Employees in this classification will not exercise formal authority in areas such as discipline, grievances, promotions, hiring, and employee evaluations

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Considerable knowledge of the principles, practices and techniques of project management, planning, design and implementation. General understanding of the procedures the assigned department, including an understanding as to how these relate to the City organization as a whole.

Possession of additional specialized knowledge, skills and abilities pertinent to the assignment, specifically: knowledge of grant procedures; ability to facilitate public input processes and public meetings; ability to draft, negotiate and oversee contracts and studies; ability to coordinate and resolve conflicting points of view to obtain successful outcomes; ability to research legal issues, draft and present recommendations.

Ability to provide effective leadership and coordination in developing solutions and recommending new techniques. Ability to establish and maintain effective working relationships with employees, officials and the general public. Ability to exercise resourcefulness, tact and perspective in developing solutions and new techniques.

Ability to assemble, organize and present statistical, financial and factual information. Advanced skill in data base preparation and manipulation, designing spreadsheets, PowerPoint presentations, word processing and financial software.

Ability to analyze complex problems, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

Ability to prepare, understand, and interpret construction plans, specifications, technical reports, and contract documents.

Ability to read, interpret, apply, and explain technical written material and complex laws, codes, regulations, ordinances, and City policies and procedures.

Ability to read and understand technical drawings and specifications.

Ability to effectively represent the department and the City in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals. Including the ability to effectively coordinate assigned activities.

Ability to prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, and other written materials.

Ability to establish and maintain a variety of filing, record-keeping, and tracking systems.

Ability to make sound, independent decisions within established policy and procedural guidelines; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

Ability to comprehend and use English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences.

Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines and to establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

 EDUCATION and/or EXPERIENCE 

Any combination of training and experience, which would provide the required knowledge, skills and abilities, to perform the essential functions of the position. A typical way to obtain the required qualifications would be:

• Graduation from an accredited college or university with coursework in project management, public administration, business administration, or a related field; and

• Three years of experience in project management (grant-funded project management desireable, but not required.)

Desirable Experience:

• Management of large, complex projects
• Management and reporting on federal grants
• Management a project with large, diverse stakeholder group 
• Management of transportation electrification projects or similar infrastructure-related projects.

Any satisfactory equivalent combination of experience and training which ensures the ability to perform the essential functions of the position may substitute for the above.

CERTIFICATIONS & LICENSES

Possession of, or the ability to secure possession of, a valid Oregon driver's license. 

Certified Project Management Professional (PMP) or equivalent certification demonstrating knowledge of project management skills is desirable, but not required. 

ADDITIONAL INFORMATION

PHYSICAL DEMANDS AND WORK ENVIRONMENT

 

The duties for this job will be performed primarily in an office environment with moderate noise levels, controlled temperature and ventilation conditions, and rare to no direct exposure to hazardous physical substances. The work environment varies between a combination of a standard office setting and various outdoor settings where the employee is occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, uneven ground conditions, dense vegetation, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employee may interact in difficult interpersonal situations with both staff, public, and/or external representatives in interpreting and enforcing departmental policies and procedures.

 

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. 

 

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outdoor weather conditions.

HOW TO APPLY:
Applications can be filed online at www.tualatinoregon.gov.

If you have questions regarding the recruitment process, contact Human Resources at recruitment@tualatin.gov.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The City will consider any equivalent combination of knowledge skills education and experience to meet minimum qualifications. If you think you are interested in applying, we encourage you to think broadly about your background and skillset for the role.

The City of Tualatin is an equal opportunity employer. 

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