Payroll Coordinator

Basic Function:

Under direct supervision of the Director of Human Resources, the Payroll Coordinator is responsible for processing and managing the payroll process. These responsibilities include clerical work, maintaining payroll system, payroll processing, perform data input, creating, maintaining and distributing reports, and assisting with Special Projects.
Duties and Responsibilities:

• Processes payroll for entire agency.
• Performs data input.
• Verifies and audit employee timecards.
• Verifies employee information in database for accuracy.
• Process and maintain payroll deductions including voluntary deductions and benefits deductions as needed.
• Tracks, maintains, and verifies salary, accruals, and benefits cost center allocations.
• Updates and maintains payroll database for all employees including but not limited to payroll system codes, time off policies, validation tables, and Salary Grade updates.
• Inform management of changes to labor and tax regulations.
• Maintains all payroll records and audit trail.
• Generates and verifies payroll reports.
• Prepare and verifies payroll registers for review by Director of Administration, or his/her designee.
• Prepares statistical reports and surveys for employees, management and external use as requested.
• Prepares and submits payroll labor, tax and management reports including W-2s, EEO-1 and EDD.
• Prepares all federal and state required payroll reports.
• Trains and assists employees and supervisors in payroll/timecard procedures.
• Assists in providing Human Resources payroll information as needed for HR reports and Workers’ Compensation reports..
• Prepares and distribute all requested  and necessary reports to assist auditors in conducting their audits.
• Coordinates with Human Resources to obtain information pertinent to processing payroll efficiently, timely, and accurately.
• May be responsible for implementation of other special projects and duties as assigned.

Knowledge of:

• Requires knowledge of computer programs for Payroll, Time & attendance.
• HR & Benefits systems.
• Principles of employee benefits management.
• Labor and payroll tax regulations and reporting requirements.
• Accounting terminology and records management.

Ability to:

• Requires ability to perform a variety of payroll and accounting functions, including data entry and creating required reports.
• Ability to prioritize multiple projects and meet deadlines.
• Develop and use spreadsheets and complex databases.
• Prepare statistical summaries and reports.
• Work with high accuracy using discretion and good judgment.
• Maintain utmost confidentiality.
• Independently manage high levels of detail and multiple priorities.
• Work with minimum supervision.
• Demonstrate analytical skills and problem-solving ability.
• Communicate with excellent verbal and written skills.
• Work cooperatively and effectively with others.

Education and Experience:

• Associates degree in accounting, finance or business administration is required.
• Five years of increasingly responsible payroll experience, including knowledge of computerized payroll and human resources systems.
• A Bachelor’s degree in accounting, human resources, business administration, or similar field may be substituted for two years of experience.

Other Requirements:

• Possess a valid California Driver License: provide proof of automobile insurability with the minimum requirements of the State law, or have the ability to provide independent transportation.
• Have the ability to provide independent transportation.
• Meet the physical requirements necessary to perform assigned duties safety and effectively, including lifting forty (40) pounds on an occasional basis and in excess of forty (40) pounds with assistance.
• Flexibility in scheduling workdays and hours is vital to this position, and is frequently necessary when deadlines must be met.
• Travel is not normally a requirement of this position but occasionally may be necessary.
• This position requires the ability to work under pressure of deadlines and a fast-paced, demanding environment and to cope with complex and often stressful situations.

Working Conditions:

Environment:

• Office Environment.
• Driving, or riding in, a vehicle to conduct work.

Physical Abilities:

• Hearing and speaking to exchange information and make presentations.
• Seeing to read a variety of materials.
• Dexterity of hands and fingers to operate a computer keyboard and phone keypad.
• Sitting for extended periods of time.
• Standing, walking twisting, stooping, crouching, kneeling, bending over, grasping, reaching overhead, pushing, pulling and moving, lifting and/or carrying 0-40 pounds to waist height.

About Redwood Coast Regional Center:

Redwood Coast Regional Center is one of 21 regional centers that have been established throughout California. Regional centers came into being through State legislation, sponsored by Assemblyman Frank D. Lanterman and others, in answer to the needs of people with developmental disabilities and their families. Regional centers are legislatively mandated, are voluntary, and are available throughout an individual’s lifetime. Regional centers also provide services to prevent or lessen the impact of developmental disabilities.

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