Admin Procurement Specialist

We are seeking a highly organized and detail-oriented Administrative Assistant to manage the tracking of shipments, handle administrative tasks, and assist with the procurement process for vape devices, e-juices, and related products. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to managing multiple responsibilities efficiently.
Responsibilities:
Shipping Coordination:

• Manage incoming and outgoing shipments of vape devices, e-juices, and related products.
• Coordinate with vendors/shipping carriers to ensure timely delivery and track shipments to their destinations.
• Verify shipment accuracy and address any discrepancies or issues that may arise.

Administrative Duties:

• Provide general administrative support, including responding to emails, and handling inquiries related to shipping and products.
• Maintain organized filing systems for invoices, purchase orders/inquires, and other relevant documentation.
• Assist in preparing EOD reports, spreadsheets as needed.
• Collaborate with other team members to ensure smooth operations and resolve administrative issues efficiently.
• Assist Accounting department with daily admin duties.

Procurement and Inventory Management:

• Handle shortages or pending issues with suppliers for vape devices, e-juices, and related products.
• Place orders for inventory replenishment while monitoring stock levels to prevent shortages.
• Conduct regular inventory checks, reconcile discrepancies, and update.
• Track product trends and suggest new items or suppliers that align with business objectives.

Vendor Relations:

• Develop and maintain strong relationships with vendors and suppliers.
• Communicate effectively to address product quality, pricing, and delivery concerns.
• Evaluate vendor performance and make recommendations for improvements or changes when necessary.

Requirements:

• Proven experience in administrative roles with a focus on shipping coordination and procurement, preferably in the vape industry or similar field.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Proficiency in using inventory management systems, Inventory Planner, gmail (Word, Excel, Google Sheets).
• Excellent communication skills, both verbal and written, for effective interaction with vendors, accounting dept. and clients.
• Ability to take direction, work independently, prioritize tasks, and adapt to changing priorities in a fast-paced environment.

This position offers an exciting opportunity for an individual passionate about the vaping industry to contribute to a dynamic team while ensuring smooth shipping operations and efficient procurement of products.

About LightFire Group:

LightFire Holdings, LLC., d/b/a Kanger Wholesale USA, is a high-volume e-cigarette and vapor product distribution company. Since 2014, our company has provided stores and sub-distributors with the best authentic e-cigarette and vapor products. Our two (2) distribution warehouses give us the capacity to maintain one of the largest inventories of hardware and e-liquids in the industry. We ship these great products all over the world using the major shipping companies and freight forwarders. Our close relationship with all major manufacturers insures that we have the latest products at the earliest time. We are often a testing site for new and innovative designs and flavors. What you see on the shelf is often a result of our collaborative efforts to bring to market the best in vape. While our low prices, price match, and return policies attract customers, it is our people who are the cornerstone of our company. Anyone can sell you a product, but it is the service before and after the sale that increases value. We have a competent sales team to assist you in your selection of products. Our dedicated warehouse group ensures timely and accurate shipping. The knowledgeable and friendly customer support team is ready to respond to your every question. The work ethic of our company is truly world class. Our mission and vision is to continue to provide our customers with the best products and services while promoting safe and responsible use. We do not sell to minors. We support the industry’s efforts to educate and assist cigarette smokers to quit smoking. LightFire strives to be an industry leader and trusted partner for years to come.

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