Activity Assistant

1 month ago

Green Cove Springs, United States Diamond Assisted Living & Memory Care Full time $15
Activity Assistant Job Description

Summary of The Activities Assistant is responsible for assisting in the execution of the activities programming within the community. The Activity Assistant reports to the Executive Director.

Essential Functions:
  • Completes My story for each resident in collaboration with the resident and/or family preferably prior to or during the move-in process (no later than 3 business days after move-in). Files original in the resident’s chart and keeps a copy in a secure area that is accessible to associates; uses My Story to develop a base on which to create the program of activities to meet the residents’ individual needs.
  • Ensures that the program will include morning, afternoon, and evening activities, 7 days a week, 365 days a year; presents for or assures coverage for all activities, including those occurring on holidays, evenings, and weekends.
  • Creates a well-balanced program to reflect activities that meet residents’ social, emotional, recreational, spiritual, educational, and physical needs.
  • Plans activities and makes arrangements to carry out plans; Creates a monthly calendar of activities/events, which is posted centrally in the community by the first of each month. A copy is also given to ED and extras are printed for marketing folders. (The calendar must be gone over with ED for final approval)
  • Maintains program activities within the budget, purchases departmental supplies, keeps a record of expenditures via expense spend-down sheets, and turns in receipts for payment/reimbursement in a timely manner.
  • Monitors inventory and is responsible for activities, supplies, and equipment.
  • In collaboration with the Executive Director and the Community Resident Council, coordinates and may lead monthly Resident Council Meetings, with minutes recorded and maintained in the Life Enrichment Department.
  • Develop a transportation program to include regularly scheduled trips into the community (i.e., shopping, meals out, etc.); For Assisted Living and Memory Care Communities, collaborate with the Wellness Director to devise a schedule that allows the van to be scheduled for medical appointments on a regular basis; Assist in escorting residents on trips, as necessary.
  • Assists with Sales in regards to developing and implementing the community’s marketing plan; Provide tours to prospects, and work with 3rd party providers, May be required to serve as weekend Manager on Duty per the community’s program.
  • Participates in stand-up meetings, family meetings, and other meetings as requested by the Executive Director.
  • Coordinates volunteer program, including recruitment, training, and supervision of volunteers; Includes residents and family volunteers when available and appropriate; Contacts community sources to expand volunteer base and to vary resident activities.
  • Works with other department heads as needed to ensure activities run smoothly (i.e. submits special event request forms to the Food Service Director for activities requiring food).
  • Supervise and provide direction to activity assistants.
  • Attends community in-services and teaches as requested.
  • Maintains all required training and certifications.
Non-Essential Functions of the Activities Assistant:
  • Participates in New Hire Orientation by teaching the Activities segment.
  • Supports and participates in the resident-centered activity programs.
  • Participates in projects or committees as assigned.
  • Attends all associate meetings including in-service education and associate functions, as requested by supervisor.
  • Assists in a variety of tasks involving residents as assigned.
  • Assist with all other assigned tasks.
Knowledge, Skills, Abilities, and Experience:
  • Minimum of 1 year working with the senior population.
  • Good organization planning and communication skills.
  • Arts and Crafts and musical ability and familiarity with Wellness Programming desired.
  • Must possess a high degree of interpersonal relations skills and capability of relating to a variety of people and personalities; Considerable initiative, judgment, and leadership skills are also required.
  • Must possess a high level of flexibility and tolerance to adjust to changes in workloads, assignments, hours, and days (i.e., weekends, evenings, holidays).
  • Job requires frequent sitting and standing
  • Must be able to bend, stoop, reach, and lift and/or push 40 pounds.
  • Must have a satisfactory criminal background check and drug screening.
  • Must obtain an appropriate Driver’s License to drive the community van for activities.

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