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Compliance Manager

1 month ago

Denver, United States Urban Peak Full time $70,000
Job SummaryUnder the supervision of the Deputy Director of Finance & Operations, the Compliance Manager will be solely responsible for the lifecycle management of all agency contracts – both government and non-government. The Compliance Manager will manage a master system to ensure Urban Peak is complying with all grant requirements, including working with development, finance, data and program staff on grant proposals prior to submission to ensure grant and final contract requirements can be met.  This person will coordinate a senior team and facilitate monthly compliance meetings to track and measure program performance, data tracking and evaluation, audit and reporting coordination and financial monitoring, as well as orchestrate each department lead to complete necessary reporting requirements and address any concerns that arise. Duties include monitoring all grants for potential performance concerns and providing a monthly report to senior leadership of any emerging concerns. 

The Compliance Manager will manage all housing compliance and Mothership compliance, including both programmatic and property related reporting requirements at a local, state and Federal level. This person will anticipate performance or financial challenges and proactively communicate any concerns to supervision and senior team. In the event of any compliance reports or corrective action plans, provide bi-weekly reports to the team on progress and recommendations for full compliance, including meeting established outcomes and outputs. 

This position will ensure that interactions, interventions and environments at Urban Peak are trauma informed and emphasize the physical and emotional safety of youth and staff.

Who You Are:
  • Three or more years of professional or technical experience planning the administrative aspects of a program
  • Bachelor degree or higher in public policy, public administration, business, non-profit management, or a related field, or equivalent years of experience in public administration, non-profit management, or similar field. 
  • A background in government grant oversight is highly desired
  • High level of familiarity with local, state and federal grant programs desired 
  • High level of familiarity with non-profit entities is desired
  • Experience in managing programs or grants, creating plans, developing and monitoring contracts, and reporting for performance and compliance
  • Must be a self-starter and be able to work with various stakeholders
  • Must be computer proficient and possess experience of Microsoft Office Suite (e.g. Outlook, Word, PowerPoint, and Excel).
  • Ability to produce results in a deadline-driven environment
  • Sensitivity to the provision of and commitment to trauma informed care and positive youth development
  • Ability to use second language in written and verbal communication desired (Spanish, Vietnamese, ASL)
  • Lived experience reflective of the youth we serve encouraged but not required. 
  • Ability to pass both federal and state background checks, and a pre-employment TB screening.
 What You Will Do:Administration and Compliance 
  • Collaborate with the Development Department on proposal design to ensure financial, data and program elements are aligned, and proposal requirements can be met. 
  • Lead contract negotiation, execution, implementation and monitoring.
  • Manage a compliance tracking system to ensure Urban Peak is complying with all grant and contract requirements.
  • Provide a monthly report of all grant and contract compliance including any challenges and steps to rectify concerns. In the event of any corrective action plans, provide bi-weekly reports on progress to resolve challenges. 
  • Ensure attainability of outputs and outcomes in grant proposals, working closely with grants manager to set realistic expectations based on current performance and anticipated expansion.
  • Act as liaison between granting entity and agency where appropriate, and coordinate site visits of various funders. 
  • Serve as a point of contact for contract negotiations, changes and extensions.
  • Responsible for completing and submitting all housing reporting requirements in a timely manner
  • Responsible for local, state and federal reporting for New Markets Tax Credits, CCD General Obligations Bonds, and State funding related to the Mothership funding project.
  • Responsible for executing all grant and contract modifications, including grant period extensions, budget modifications, or change of scope/objectives.
  • Coordinate Senior Leadership Team and assistant directors in compliance functions to include program performance, data tracking and evaluation, audit and reporting coordination and financial monitoring.
  • Orchestrate department leads to complete necessary reporting requirements and addressing any concerns that arise.
  • Prepare and train program staff on high level aspects of grants to assist them in executing the work outlined in each grant
  • Train program lead on all aspects of newly received grants – reporting, data tracking, staff outputs and targeted outcomes
  • Orchestrate department leads to complete necessary reporting requirements and addressing any concerns that arise.
  • Monitor federal, state, and/or regional regulatory changes to determine when internal program policies and procedures need to be revised and advise the leadership team on changes needed to comply with program criteria.
  • Responsible for systemic file archiving and purging, aligning agency’s document retention guidelines with grant requirements.
  • Direct the execution and approval of all grant-related contracts, agreements, reports, budgets, and related internal and external communications.
  • Review and cross-check government and restricted private funding contracts to ensure agency’s compliance with contract requirements. 
  • Orchestrate all government and restricted private contracts and assign appropriate leads as called for by the contracts (for reporting, billing, spending, program metrics). Create and provide timelines for all internal players to ensure timely signature and bench marking is met including reporting, funding execution and program metrics.
  • Provide technical guidance on specific procurement processes, contract language, policies and procedures. 
 Oversight and Monitoring
  • Work closely with the program oversight team to ensure contract terms are achievable, sustainable and in line with Urban Peak’s program goals prior to submission of proposals.
  • In conjunction with the Assistant Director of Program Evaluation, analyze program data to identify actual and potential problem areas, trends, and other factors that impact contract compliance, and prepare comprehensive reports of findings including solutions and recommendations.
  • Monitor all grants for potential performance concerns and provide a monthly report to senior leadership of any emerging concerns. 
  • Oversight and tracking of all housing related compliance – both programmatic and property related requirements. 
  • Work with Housing Program and Asset Manager to ensure properties follow local, state and federal regulation and standards.
  • Anticipate performance or financial challenges and proactively communicate any concerns to supervision and senior team.
  • Create and conduct a comprehensive quality control strategy, which may include evaluating program progress to determine if the program is achieving its objectives and follows all applicable laws, regulations and agency goals.
  • Use the Finance Department reports to ensure grant expenditures comply with grant requirements and follow all regulatory guidelines, and ensure supporting documentation is properly tracked. 
  • Design and execute monitoring processes, including file audits, assessments and documentation of all results and analysis of data trends
  • Work with the Finance team to manage tracking of all funded and unfunded staff positions to ensure accurate financial recording and no duplication of funding
  • Ensure the timely execution of contract implementation activities including communication of negotiated terms and conditions to appropriate persons throughout the organization.
  • Responsible for all compliance for Urban Peak housing communities to ensure local, state and federal regulations including Landlord/Tenant law and Fair Housing laws are met.
  • Adhere to agency policy and procedure manual and Federal Fair Housing requirements 
  • Work with the Director of Housing, Housing Managers and Asset Manager to ensure tenant documentation, property documentation and subsidy documentation are maintained.
 What We Offer:
  • Salary: $70,000 annual
  • 100% Employer paid Medical and Dental plans - Buy-up plans available
  • Tele-health & Dispatch Health included
  • FSA & Dependent Care
  • Vision | Accident Coverage | Critical Care & Hospital Extended Stay Plans
  • 403(b) Retirement Plan with company match
  • Robust Employee Assistance Program
  • RTD Eco Pass
  • 10 Paid Holidays & Paid Sick Time 
  • 120 hours PTO (accrued)
  • Second Language pay differential
  • Staff support for lateral growth through training and mentorship

Who We Are:Founded in 1988, Urban Peak is the only non-profit organization in Denver that provides a full convergence of services for youth ages 15 through 24 experiencing homelessness or at imminent risk of becoming homeless. Our goal is to meet youth where they are and to provide them with the assistance and support, they need to become self-sufficient or obtain the necessary services they need to exit a life on the streets. Urban Peak provides numerous programs and services that are founded on the principles of trauma-informed care and Positive Youth Development to assist youth in reaching their potential and living a successful life off the streets. Services include street outreach, a 40-bed shelter for youth ages 15 through 20, a daytime drop-in center, supportive housing, education and employment services, case management, life skills courses, behavioral health evaluations, meals and more. The youth served at the shelter come from a variety of backgrounds, and we strive to be a safe community for all youth, regardless of race, ethnicity, national origin, religion, class, educational background, sexual orientation, gender identity, or ability status. 

The Denver Urban Peak embraces diversity and considers all qualified candidates that have an interest in the non-profit sector.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, HIV/AIDS status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We encourage all candidates to apply.