Program Coordinator

4 weeks ago

Bethesda, United States Henry M. Jackson Foundation for the Advancement of Military Medicine Full time
Join the HJF Team The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals. This position will be in support of the Uniformed Services University Department of Surgery. Enhancing Warfighter Survivability by Investing in Military Medicine Surgical Team Skills program. This program will develop simulated environments that place team members in operative environments to evaluate the team dynamics and behaviorswith the goal of increasingteam synchrony and resiliency. Simulation teams will be composed of Surgeon, Anesthesia attending/Fellow, Surgical Resident, Circulating Nurse, Scrub Tech. Teams will be assessed by a team of trained researchers utilizing the developed performance tools. HJF is seeking a Program Coordinator to provide administrative project oversight of a narrower scope under the direction of a supervisor. Coordinates budget and accounting, space management, recruitment management, and purchasing. Completes more routine tasks independently and relies on guidance from higher Staff levels for more complex tasks. Note: This work site requires that Non-US Citizen incumbents have lived in the US three out of the past five years. 
Responsibilities:

  • Under supervision, ensures the terms and conditions of the award / funding vehicle are adhered. Assists in ensuring all required reports are completed and submitted on time.
  • Monitors study performance, analyses, and reviews results, and assists with development and implementation of new protocols.
  • Assist in preparing for simulation training (reserve simulation environment, prepare equipment, and order cadavers)
  • Communicates with internal staff and external customers. Negotiates with vendors and obtains quotes for equipment.
  • Provides administrative support under the direction of a supervisor such as recruiting, purchasing, and tracking progress.
  • Assists in overseeing and managing collection, maintenance, analysis, and evaluation of data used in grant submissions, presentations, and publications.
  • Assist in recruit surgical staff that will participate in simulation training.
  • Assist and track travel reservations for participating HJF and surgical staff.
  • May include budgetary responsibility to include plan/forecast.
  • May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.
 Required Knowledge, Skills and Abilities:
  • Knowledge of organizational objectives, the federal budget process, office automation.
  • Ability to work completely independently, use sound judgement in solving problems.
  • Coordinate many complex systems and programs simultaneously.
  • Knowledge of project management principles, and good communications skills.
 Supervisory Responsibilities:
  •  Assigned Lead: May recommend the following: employee hiring, disciplinary action, and starting salaries; provide input on employee performance evaluations.

Qualifications:

Work Environment:
  • This position will take place primarily in a office setting.
 Education and Experience:
  • Bachelor's Degree required
  • Minimum of 0 - 2 years experience required
 Some positions or sites may require that the incumbent be fully vaccinated against COVID-19. Proof of vaccination may be required. Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)  Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.  

About Henry M. Jackson Foundation for the Advancement of Military Medicine:

HJF is a 501(c)(3) nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike.Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

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