Construction Operations Specialist
2 weeks ago
Duties and Responsibilities:The primary duties and responsibilities of this position include the following:
- Send & receive documents to/from client and consultants through Sharefile.
- Receive RFIs, submittals, and other construction administration documents from contractors via Newforma, Procore or similar, task in Microsoft Access, distribute to project team, and compile responses.
- Manage Access database for internal task management, including tracking outstanding submittals, RFIs, review comments, pricing reviews, as-builts, pay apps, and more.
- Submit responses for RFIs and Submittals in Newforma, Procore, E-Builder or similar, as needed
- Tracking quality assurance / quality control reviews.
- Prompt consultants and project team for responses, as needed.
- Organize, file, and maintain project documents in project folders.
- Attend and document recurring project meetings.
- Attend reoccurring project construction administration meetings.
- Work closely with project managers and engineers to meet deadlines and report status.
- Familiarize with Division 01 specifications, specifically for Prime projects.
- Track change orders and other related documents.
- Compile documents within Bluebeam Revu.
- Attend reoccurring project management meetings.
- Assemble and file punch list and field reports.
- Assist in management of manpower resources to efficiently complete projects and foster repeat business.
- Assist in manpower forecasting and identifying the need for future resources.
- Work with Accounting to keep Ajera reports up to date. Train PMs to understand the reports and how to make appropriate adjustments.
- Work with Accounting on tracking and billing for Prime projects and Percent of Construction Builds.
- Other tasks identified by senior management that affect or are part of the operations of the firm.
Qualifications:The following qualifications are requirements of the position:
- Bachelor’s Degree in Construction Management, Business, or a related field. Relevant experience as a substitute for degree will be considered.
- Experience working within the Architecture, Engineering, or Construction fields preferred.
- Ability to work well and communicate with all disciplines within the firm as well as clients, consultants, and other project stakeholders.
- Confident and persuasive communication skills.
- Must have strong organizational skills.
- Must have ability to multi-task and manage multiple projects through to completion.
- Experience with Sharefile, Access, or similar management software preferred.
- Experience with Microsoft Office Suite required.
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