Human Resources Administrative Assistant

3 weeks ago

Southfield, United States Presbyterian Villages of Michigan Full time
An Immediate opportunity for a Human Resources Administrative Assistant to join Presbyterian Villages of Michigan, a premier non-profit senior housing and services organization.

For Immediate consideration visit www.pvm.org to upload your resume, complete an application, including your compensation expectations.

The HR Administrative Assistant is responsible for assisting with administrative human resource functions in compliance with all applicable laws, regulations and standards. The scope of human resource responsibility includes: posting positions, file management and compliance, data entry, orientation and training assistance, and all functions of the human resources department as directed by supervisor.

Responsibilities include:
  • Lead the recruitment needs by advertising and posting job vacancies, selecting and forwarding applicants meeting specified job requirements, and obtaining and verifying information used to screen and evaluate applicants. 
  • Record data for each employee, including addresses, absences, supervisory reports on performance, and dates of and reasons for terminations.
  • Collect information from regulatory offices, previous employers, and other references to determine applicants' employment acceptability.
  • Process, verify, and maintain personnel related documentation, including legally required documents, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  • Manage the Applicant Tracking Database.  Maintain applications as required by record retention policy.
  • Conduct criminal background checks
  • Conduct new hire orientation to explain company personnel policies, benefits, and procedures to employees, as requested.
  • Track training and communicate upcoming and overdue trainings
  • Coordinate scheduling of performance evaluations and track in database.
  • Develop and prepare reports.
  • Update information in all websites pertaining to HR
  • Attend and participate in all appropriate meetings and training opportunities in order to keep informed on current information and skill development.
  • Follow established policies and procedures including but not limited to:
    • Presbyterian Villages policies and procedures.
    • Safety policies and procedures.
    • Federal, state and local regulations.
  • All other duties as assigned

Education: High School Diploma (GED) or Associate's Degree in related field preferred. Experience: Two to four years related experience Computer Skills: Computer literacy, word processing and spreadsheet application Experience with HRIS systems and applicant tracking systems preferred Certificates & Licenses: PHR/SPHR or advanced certification a plus, not required 

About Presbyterian Villages of Michigan:

Presbyterian Villages of Michigan (PVM) will be celebrating its 80th Anniversary in 2025 and has long been recognized as a premier provider of senior living and services. A nonprofit, faith-based organization and recognized leader in the aging field, PVM has many locations, which include independent living, assisted living, skilled nursing, memory care, and stay and play services, throughout Michigan’s Lower Peninsula. Recognized as an innovative leader, PVM was an early adopter of home and community based services. The organization’s goal has always been to deliver an environment that transforms senior living and services, while enhancing the communities it serves. PVM is also a leader in helping enrich the lives of those who prefer to remain in their own homes through a variety of home and community based services. PVM is a co-sponsor of two regional Programs of All-Inclusive Care for the Elderly (PACE), one in Southeast Michigan and the second in Central Michigan. Combined, these programs serve an additional 1,000 individuals through coordinated care resources that address their medical, social, and physical needs. In many senior living locations, service coordinators are available to assist residents with accessing services and planning assistance.

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