Part-Time/Evening Office Administrator

3 weeks ago


Andover, United States 3 Lions Logistics Part time $20 - $25
Part-Time Evening Office Administrator - Trucking and Brokerage
Position Overview:We are seeking a detail-oriented Evening Office Administrator to join our trucking and brokerage company. This part-time position will be responsible for managing essential administrative functions related to driver documentation, fuel management, and regulatory compliance.

Key Responsibilities:
  • Process and reconcile fuel receipts for accurate record-keeping and reimbursement
  • Maintain comprehensive driver files, including licenses, certifications, and medical records
  • Monitor expiration dates and ensure timely renewal of driver documentation
  • Prepare and assist with IFTA (International Fuel Tax Agreement) reporting
  • Manage Highway Use Tax (HUT) documentation and reporting
  • Verify driver logs and hours of service compliance
  • Process trip-related documentation and paperwork
  • Maintain organized filing systems for both digital and physical documents
  • Assist with accounts payable/receivable related to fuel expenses
  • Support dispatch operations as needed during evening hours
  • Coordinate with drivers regarding documentation requirements
  • Generate regular compliance reports for management review

Required Qualifications:
  • High school diploma or equivalent
  • Previous administrative experience, preferably in transportation or logistics
  • Strong attention to detail and organizational skills
  • Proficiency in Microsoft Office Suite (particularly Excel)
  • Experience with data entry and record keeping
  • Ability to work independently during evening hours
  • Strong communication skills for interacting with drivers and team members

Preferred Qualifications:
  • Experience with transportation management software
  • Knowledge of DOT regulations and compliance requirements
  • Previous experience with IFTA and HUT reporting
  • Familiarity with electronic logging devices (ELDs)
  • Understanding of trucking industry terminology and operations
  • Experience with accounts payable/receivable

Schedule:
  • Part-time evening hours (specific hours to be discussed)
  • Must be flexible to accommodate industry demands

Working Conditions:
  • Office environment
  • May require occasional weekend availability for month-end processing

Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer
  • Ability to lift up to 15 pounds (files, office supplies)

Benefits (If Applicable)
  • Competitive hourly rate
  • Industry-specific training provided


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