Assistant Controller

7 months ago

Santa Barbara, United States Balance Financial Management Full time $70,000 - $90,000
Job Details:
  • Job Title: Assistant Controller 
  • Classification: Full Time, Exempt 
  • Reports to: Controller  
Summary: 
  • The Assistant Controller plays a vital role in the day-to-day management of accounting cycles for multiple clients by overseeing all activities involved in maintaining the general ledger, revenue recognition, expenditures, assets, and liabilities.
  • This position is expected to take a role in management of staff completing the processes and tasks required to ensure a timely, successful completion of month-end close, completeness and accuracy of financial reports, and adherence to procedures and internal controls, among other duties.
  • Excellent time management, critical thinking, multi-tasking, attention to detail, and diligence to ensure timely completion of tasks are some of the skills required for success in this position.  

Job Description:
Responsibilities include, but are not limited to: 
  • Manage all cost accounting processes from implementation and reviews. Complete cost allocations for federal grants and/or manufacturing cost centers. 
  • Responsible for management of accounting team, including onboarding and continuous training and development; technical input; business process evaluation and improvement; and streamlining of process/procedures. 
  • Verification of A/P cycle completeness for multiple clients, ensuring timely payments to vendors, assisting in vendor dispute resolution when escalated, and ensuring overall relationship with vendors are in good standing. Oversight of 1099 preparation at year end. 
  • Verification of A/R cycle completeness for multiple clients, ensuring timely completion and submittal of invoices, regular payment collection, and that overall relationship with clients’ customers remain in good standing. 
  • Management of cash balances, ensuring cash on hand is appropriate for upcoming financial commitments (i.e., A/P, payroll, etc.) and anticipating short- and long-term cash needs. 
  • Prepares reports which summarize, and forecast company business activity and financial position based on past, present, and expected operations.  
  • Directs preparation of budgets and reviews budget proposals.  
  • Provides management with reviews of an organization’s financial status and progress in its various initiatives.  
  • Coordinates information for audits of company's accounts, drafting audit schedules, and financial statements.  
  • Prepares and/or reviews reports required by regulatory agencies, tax returns, etc.  
  • Verification of timely completion of month-end close tasks as outlined in close checklists for each client. This includes making sure all adjusted journal entries are posted correctly.  
  • Analyzing financial data including reviewing and correcting potential errors in the entries into the company’s software platform, to ensure accuracy of financial reports.  
  • Communication with Controller when reporting is ready for final review, and processing of corrections.  
  • Cost allocations for functional expenses and partnerships via manual or automated processes. 
  • Drafting grant and organizational budget preparation and narratives as needed.  
  • Verification of timely and accurate processing of payroll, via in-house or outsourced software, and reviewing payroll journal entries 
  • Ensuring team compliance with GAAP, internal control processes, and segregation of duties. 
  • Other projects and tasks as assigned. 
Skills Requirements:
  • Non Profit /Foundation Accounting experience required
  • Government or manufacturing cost accounting experience is highly preferred. 
  • Strong accounting background (experience and education) with solid knowledge and understanding of GAAP accounting. 
  • Excellent verbal and written communication skills, as well as a professional demeanor are required. 
  • Ability to multi-task and manage time efficiently and effectively to meet critical and aggressive internal and external deadlines. 
  • Great attention to detail, problem solving and critical thinking skills. 
  • Able to work independently, as well as collaboratively to achieve individual and team goals. 
  • Proactive and self-motivated attitude with the drive to take ownership of responsibilities assigned. 
Experience Requirements:
  • Familiarity with advanced accounting software. 
  • Experience in GL, as well as programmatic/cost accounting 
  • Knowledge of tax law, current GAAP requirements, audit standards 
  • Advanced user of Microsoft Excel.  
  • 5-7 years (minimum) relevant accounting experience. 
Education Requirements:
  • Bachelor’s degree in accounting or finance (minimum), advanced degrees (CPA, MBA) preferred. 
We look forward to working with you 

About Balance Financial Management:

We function as your business and financial management backbone, quickly integrating into your organization and culture. We pride ourselves on our accessible, high-touch, human-centered approach, successfully creating dynamic, long-term client partnerships that foster optimal company performance. Balance proudly works with companies that share our core philosophy that profit and social impact are complementary goals. Our people-centric approach gives actionable insights into your financials to ultimately serve every level of your teams, business, and community. Balance Financial Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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