Procurement Specialist
3 weeks ago
Black Rabbit 3PL was established out of a necessity in the Supply Chain and Logistics industry for a company that provides all the components of the industry that the client needs. Service is our hallmark. Our strategy is All-Inclusive and comprehensive, from picking up at the ports to shipping via freight providers or our own in-house last-mile delivery in Texas, Florida, New Jersey and California.Even in our newly revamped foundation Black Rabbit is experiencing unprecedented growth and affords our employees the benefit of an organization in which they can create a career. As our customers are our focus, our employees are our heartbeat.
Procurement Specialist
Responsibilities:
- Determine needed supplies and equipment from operations areas.
- Source items from multiple suppliers for cost effectiveness and availability on site, negotiate, and process order.
- Receive invoices, review for accuracy of billing, payment dates and any comments or notes attached to the invoice.
- Enter into accounts payable (NetSuite), and schedule / coordinate for supplier payment approvals.
- Resolve all routine billing issues, including determining appropriate charges for an item or service, fixing or modifying an invoice, requesting additional detail on the item being purchased, reviewing a purchase order to ensure that an item has been received from a vendor, and preparing a revised invoice if billing is incorrect.
- Resolve any of the following issues: make a purchase order on behalf of the company; process a purchase order or receipt of goods or services; review, process or pay bills; payment disputes, such as: asking for a credit memo; asking to be paid in full; requesting an explanation for why a payment was returned.
- Respond to requests from vendors and customers regarding invoicing and payment, and requesting delivery of company products/services.
- Monitor / manage budget for operations.
- Ensure that all supplies are current and in adequate to meet anticipated needs, assess the need for purchases (such as equipment, materials, and supplies) and coordinate orders.
- Coordinate special purchases as needed, such as: training courses; meetings; travel and conferences; equipment, supplies and services.
- Develop a building maintenance plan and oversee the carrying out of this plan in terms of staffing requirements and materials required to perform work maintenance duties.
- Identify and recommend cost-effective ways to purchase goods, services, and equipment.
- Supervise outside vendors who provide goods and services, such as transportation companies, advertising agencies, security firms, and computer consultant firms.
- Maintain vendor file by providing information, such as payment policies for each vendor, list of vendors with contact information and other information, such as products or services provided.
- Assist in the procurement process by identifying potential vendors and assisting in the evaluation process.
- Other bookkeeping needs of controller.
- Assist executives, managers, or owners with managing finances as needed.
Characteristics:
- Proactive.
- Attention to details.
- Pleasant nature.
- Driven to improve.
Experience: 1-3 years.
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