HR Assistant

2 weeks ago

Aventura, United States International at Aventura Senior Living Full time
Job Summary:This position is responsible for the operations and management of the community’s business office. Ensures that the goals and objectives of the business office are adhered to with regards to billing and collections; proper accounting procedures; and that all records are maintained in compliance with both state and federal regulations. This position will be heavily focused on recruiting and onboarding new team members. Essential Responsibilities include Accounts Payable, Payroll, and HR Functions:
  • Manage the entire talent acquisition process; to include recruiting, onboarding, training etc.
  • Responsible for accounting functions for the community, including resident billing, coding and completing forms necessary for the generation of accounts payable and assignments of all expenses to the proper general ledger and department code numbers.
  • Oversees the function of routing accounts payable invoices for approval (from the time the invoice arrives in the mail).
  • Reconciles the credit card log to invoice. Verifies that all credit card receipts are accounted and submits documents to Community Accounting department for replenishment of the balance as needed
  • Supervise the Front Desk (two or more full-time/equivalent receptionists and /or concierges). Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and hiring; planning, assigning, and directing onsite orientation for all new hires.
  • Prepare Payroll and submit for President review/approval once hours are approved by department leaders. 
  • Process all new hires, status changes (leaves of absence, classification and wage changes) and changes that affect participation in benefit programs for community staff.
  • Reviews employee expense reports for accuracy and completeness.
  • Conduct New Hire Orientation
  • Support community leadership with recruiting and hiring of new employees
  • Facilitate All teams meetings and onsite training
  • Perform other duties as may be assigned.

Here are a few of the qualifications we need you to have:
  • 2 years related experience and/or training; or equivalent combination of education and experience.
  • Associate degree in accounting, business, or human resources preferred
  • Minimum of one year supervising staff preferred
  • Experience with HCM, Relias and Yardi highly preferred
  • Perform other duties as may be assigned.

Required Knowledge, Skills and Abilities:
  • Have strong organizational skills as well as the ability to follow-up, detail-oriented, ability to multi-task; prioritize projects and objectives while meeting deadlines. 
  • Have proficient computer skills utilizing Microsoft Office, Excel, and Adobe.
  • Have strong customer service skills.

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