Accountant/Payroll Assistant

3 months ago

Charleston, United States My Next Career Path Staffing Remote Work Freelance Full time $25
My Next Career Path Staffing - With over 20 years’ experience in Technology Staffing, MNCP Staffing matches candidates to the culture of an organization as well as required skill sets,

Objective:
This position is responsible for supporting the Chief Financial Officer in execution of the Accounting department function and in the maintenance and preservation of the books and records of the Company. The scope of the duties includes but is not limited to hands-on management of Accounts Receivable and Accounts Payable. Additional duties include supporting cash management and maintenance of policies and procedures.

Essential functions:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
  • Manage all client billings and collections in the Accounts Receivable module of WinTeam. 
  • Co-ordinate accumulation of worked billable post hours; open post hours; and Temporary Additional Services (TAS) hours with payroll administrator in format required to bill client. Assists in verification of billable hours compared to authorized hours (scheduled post hours) and resolution of discrepancies. 
  • Prepare monthly invoices for Core and TAS services to customer based on contract requirements using applicable data from WinTeam.
  • Address any issues related to pending or submitted billings with Operations and the Contract Manager to resolve and ensure timely issuance of invoices.
  • Respond to Client Contract Officer or Contracting Officer Representative questions regarding all billings.
  • Conduct collection activities including follow up with contract managers, payment office and other appropriate parties on any billings aged beyond expected payment dates.
  • Track all bank receipts, determine how to apply to contracts, and maintain the WinTeam Accounts Receivable module including tables and formats.
  • Handle all REA adjustment billings and support CEO, CFO or others in preparation of Request for Equitable Adjustment (REA) in accordance with 48 CFR § 52.243-1 for active contracts and administering the subsequent billing pursuant contract modification.
  • Administer the Accounts Payable function for all non-payroll disbursements in WinTeam.
  • Review and verify validity of all incoming invoices for purchases of services and goods to ensure invoices are for actual services rendered or goods received.
  • Prevent processing of duplicate invoices or false invoices. Interface with internal parties and vendors on any questionable items.
  • Reconciles and codes AMEX and VISA card invoices against invoices. Ensures all documentation to support charges is provided by cardholders.
  • Coordinate the production of all check, ACH and wire payments.
  • Work with WinTeam Administrator to maintain integrity of the system and document processes and procedures related to the use of WinTeam.
  • Such other duties as may be assigned by the CFO.

Competencies:
  • Experience with managing an integrated Enterprise Resource Programs similar to WinTeam including Deltek, Microsoft Dynamics, SAGE or comparable products.  Have to understand how modules integrate and how to maintain the WinTeam system which is a proprietary software program for service industry. 
  • Quantitatively Oriented towards Problem Identification and Solving.
  • Ability to manage large amount of data, maintain well-organized record files, and ability to develop and enforce rule sets for managing data.
  • Detail Focused with Ability to Build Checks and Balances for Control of Data.
  • Ethical Conduct and Able to Deal with Conflicting Points of View and Interests.
  • Communication Proficiency in Writing and Speaking Skills.
  • Customer/Client Service Focus with both Internal and External Customers.
  • Ability to learn, modify and change Processes and Procedures to adapt to changing operational and regulatory needs.
  • Ability to learn pertinent section of the Federal Acquisition Regulations as such impact the administration of contracts.
Work Environment:
  • This position is based at the SC Headquarters Office. Expect limited amount of travel to the Alexandria, VA office and annual industry conferences.  
  • Expect moderate levels of supervision from the CFO. The Accountant is expected to set priorities and manage processes in consultation with the CFO.
  • The Accountant serves as a resource center for Operations, contract managers, Human Resources, Payroll Administrator, CEO and CFO. This position is to be available by phone within two hours during regular business hours and to respond within twelve hours during non-business hours to matters arising from Human Resources, Operations, and contract managers. This position is to be as prompt as possible to responding to the president, CFO, or Accountant when they contact the Accountant.
  • The function of this position requires responsive and friendly customer service skills accompanied with professionalism and patience. Many of the customers are not conversant in the matters and will require a practical orientation and base level training that may require extra time.
  • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Use of Microsoft Office at an intermediate level is a requisite for this position.
  • Ability to manage the basic and intermediate function of WinTeam ERP is essential requirement for this position. Comparable experience in Deltek, Microsoft Dynamics or other system will serve as initial qualification for WinTeam supplemented by the online training offered by Team Software.
  • Must be proficient in the English language.

Physical Demands:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Frequently is required to sit at a desk, answer phone calls and operate a computer for up to 8 or more hours per day with reasonable breaks.
  • Able to perform manual filing of records and able to move files weighing ten pounds or less.
  • Must be able to articulate events, clearly and concisely in written form. 
 Position Type/Expected Hours of Work: This is a Full-Time position providing support to clients in other time zones. The Accountant is expected to be available from at least 7 am EST to 4 pm EST for client services. The position does provide for flexibility in scheduling other hours as workloads demand.. The position may require availability on nights, weekends and holidays for projects. 
Travel: Occasional travel from the Corporate Office to the National Capital Region (NCR) Operation Office in Alexandria is expected.  Travel will be less than 20%. 

Required Education And Experience:
  • Associate or Bachelor Degree in Accounting or Business Administration or extensive work history at the Accounting Manager or Accountant level.
  • Conversant in Generally Accepted Accounting Principles. 
  • Demonstrated knowledge in the application of accounting practices, policies and controls in the Accountant role.
  • Past experience in performance of the receivables and payables functions at a medium to larger sized business. Preferably three (3) or more years with at least one year at the supervisory level.
  • Must be able to read, write, understand, and speak the English language in a professional clear and concise manner.
  • Experience with accounting packages like WinTeam including Deltek, Microsoft Dynamics, SAGE or comparable products.

Preferred Education and Experience:
  • Bachelor Degree in Accounting with a minor in Tax.  
  • Four or more years of experience in a broad expanse of accounting activities with a government contractor with at least two of those years in a supervisory capacity.
  • General knowledge of the Federal Acquisition Regulations and contract management.

Work Authorization/Security Clearance: Prefer to have possession of a Secret clearance level or higher issued by the United States Department of Defense if working on certain types of contracts.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

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