Accounts Payable Clerk

2 weeks ago

Hackettstown, United States TeleSearch Staffing Solutions Full time $20 - $21
The ideal candidate for the A/P Clerk position will possess a combination of essential qualities, including responsibility, trustworthiness, discretion, and strong organizational skills. In addition to these qualities, the candidate will be personable and able to maintain a neat and orderly work area. They should exhibit a strong work ethic and approach tasks with a positive attitude, contributing to a productive and collaborative work environment.

ESSENTIAL FUNCTIONS:Daily:
  • Review and respond to emails and phone messages.
  • Check AP Inbox for vendor invoices and statements and other correspondence from vendors. Respond within 24 hours to any request for information.
  • Check Bank Account activity online for outgoing monies, wires, and ACHs. 
Weekly:
  • Match POs to Invoices, create and age invoices in SAP, and update Cash Outlays.
  • Prepare A/P Aging Report.
  • Obtain Administrative invoice approvals, create and age invoices in SAP, and update cash outlays.
  • Prepare weekly A/P Admin and Production payments batches: Checks, ACHs, and Wires.
  • Obtain approvals for weekly A/P payment batches, get checks signed, and email ACH remittance advices.
  • Upload payment run file and positive pay information to M&T Bank.
  • Reconcile Cash Outlays after all payments are posted and inform Senior Accountant As 
Needed:
  • Maintain SAP Vendor Master Data files.
  • Reconcile vendor accounts.
  • Collect and maintain Vendor Information forms, W-9s, etc.
  • Assist Senior Accountant as needed.

JOB SPECIFICATIONS: Experience:
  • Experience in Accounts Payable strongly preferred.
  • Experience with an ERP system, SAP preferred.
  • Experience with Accounts Receivable and Payroll a plus.
  • Experience with Microsoft Excel required.
  • Education:
  • Associate’s Degree in Accounting preferred – equivalent work experience considered.
Competencies: 
  • Excellent Math, Microsoft, and accounting software skills.
  • Exceptional professional writing skills required.
  • Superior organizational and time management skills.
  • Proactive, professional approach and attitude.
  • Diplomatic communication skills and ability to field inquiries in a professional manner.
  • Ability to adapt to a growing business environment.

WORKING CONDITIONS: 
  • Shared office space.
  • Required to work business hours and possibly extra hours at month-end close.
  • Regular interaction with vendors and fellow employees.
  • Company is a respectful, professional environment.