Facilities Coordinator

2 months ago

inglewood, United States Canon Business Process Services Full time

The Facilities Lead Coordinator is responsible for coordinating all facilities related activities for the client’s building and its departments, to ensure safe and smooth operations. They provide administrative support and resolve facilities related issues by identifying and coordinating the best solutions. Additionally, they assist in managing daily activities, such as providing building/loading dock access, addressing maintenance and repair issues, and ensuring facilities are well-equipped and in optimal working condition.


Responsibilities:

  • Responsible for engaging with client Facilities Director and client Facilities Manager to coordinate day-to-day facilities activities, which include vendor interactions, mail, and package services, initiating and responding to Service Now tickets, establishing par levels and inventorying facilities/office/PPE supplies to ensure adequate stock, contributing to a safe work environment, and ensuring proper upkeep of workspaces and storage areas. All of the aforementioned activities are to be tracked in a format approved by management.
  • Daily collaboration with management and client facilities team, schedule weekly planning meeting to capture in advance the support needed for the week ahead, such as Conference room set-ups, including audio visual equipment.
  • Special event set-ups. Responsible for coordinating special event needs (own the event calendar, educate NFL departments on event booking, create a checklist template for event booking, etc.)
  • Provide consistent and appropriate communication regarding all existing and new facilities projects. Support special events or other operations/facilities related matters. Ensure that all information is entered timely and accurately into Service Now in support of all new event setups.
  • Create maps for locations and meet with the client to ensure efficiency by using a checklist, weekly and monthly calendar.
  • Assist with the coordination of maintenance requests between client personnel and vendors.
  • Coordinate and/or perform light maintenance requests, to include furniture relocation, picture hanging and minor furniture repairs.
  • Coordinate with client personnel to resolve facilities issues related to building systems and equipment; support implementation of the solution chosen by client.
  • Coordinate with vendors to provide preventative maintenance on building systems, which include HVAC systems, fire systems and generators.
  • Assist with space planning in support of client needs.
  • Responsible for coordinating office relocations, rearranging workstations, nameplate signage and overseeing furniture procurement or repairs.
  • Update floorplan layout within iOffice and Service Now applications.
  • Assign seats to employees in accordance with client requirements.
  • Support Client moves and execute these within the client requested time frame. Communicate with staffers in advance preparation for the moves.
  • Ensure that packing of all items, including personal effects, is accomplished in a thorough and professional manner.
  • Identify opportunities for improved operations and service excellence.
  • Inputs, runs reports related to facilities activities and monitors for trends/deviations to be addressed with client and/or management.
  • Collaborates with Security Team and Reception desk personnel.
  • Engage with NFL Finance to follow-up on outstanding matters, as needed.
  • Coordinates delivery and pick-up of equipment via client’s freight carrier.
  • Responsible for preparing PO’s and order furniture, facilities, and janitorial supplies.
  • Establishes a consistent process to obtain competitive pricing, to include a template to communicate recommended pricing.
  • Responsible for advising on supply orders for NFL departments and negotiate directly with vendors as appropriate.
  • Follow-up with vendors to ensure that all documents are submitted timely and in accordance with NFL Finance budgeting requirements.
  • Manages filing of facilities’ compliance documents including vendor certificates of insurance.
  • Interacts with various vendors, such as cleaning services, security providers, and maintenance contractors, to ensure the smooth operation of the facility.
  • Organizes and maintains upkeep of vendor contact list for facilities team (to be managed using the CIP document and contact list template).
  • Request building access for vendors as appropriate.


Qualifications:

  • Must have experience in Facilities, particularly in Office Services and in an entertainment company
  • Must have experience in space planning sys6tems. i.e. Service Now. Especially with New Hires, terminations, and office/workstation moves
  • Must have experience dealing with storage facilities and inventory
  • Must have experience working with and coordinating moves with IT and others.
  • Must have experience being a self-starter, proactive, and leading by example.

  • Facilities Coordinator

    2 months ago

    inglewood, United States Canon Business Process Services Full time

    The Facilities Lead Coordinator is responsible for coordinating all facilities related activities for the client’s building and its departments, to ensure safe and smooth operations. They provide administrative support and resolve facilities related issues by identifying and coordinating the best solutions. Additionally, they assist in managing daily...

  • Facilities Coordinator

    2 months ago

    Inglewood, United States Canon Business Process Services Full time

    The Facilities Lead Coordinator is responsible for coordinating all facilities related activities for the client’s building and its departments, to ensure safe and smooth operations. They provide administrative support and resolve facilities related issues by identifying and coordinating the best solutions. Additionally, they assist in managing daily...

  • Facilities Coordinator

    4 weeks ago

    Inglewood, United States Canon Business Process Services Full time

    The Facilities Lead Coordinator is responsible for coordinating all facilities related activities for the client's building and its departments, to ensure safe and smooth operations. They provide administrative support and resolve facilities related issues by identifying and coordinating the best solutions. Additionally, they assist in managing daily...

  • Facilities Coordinator

    2 months ago

    Inglewood, United States Canon Business Process Services Full time

    The Facilities Lead Coordinator is responsible for coordinating all facilities related activities for the client’s building and its departments, to ensure safe and smooth operations. They provide administrative support and resolve facilities related issues by identifying and coordinating the best solutions. Additionally, they assist in managing daily...

  • Facilities Operations Coordinator

    1 week ago

    Inglewood, California, United States Pilot Company Full time

    About Pilot CompanyPilot Company is a dynamic and innovative leader in the travel center industry, with over 30,000 team members and more than 750 retail and fueling locations across the United States and Canada. Our energy division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations...

  • Facility Director

    1 week ago

    Inglewood, California, United States Clean Earth Full time

    About Clean EarthClean Earth provides innovative environmental services across the United States. Our mission is to create a cleaner environment through sustainable practices and advanced technology.We pride ourselves on our commitment to employee well-being and fostering a positive work culture that encourages growth and development.Job OverviewThis role is...

  • Personal Assistance Coordinator

    4 days ago

    Inglewood, California, United States Ahmen Residential Facility Full time

    Job OverviewAhmen Residential Facility is seeking a Personal Assistance Coordinator to join our team. In this role, you will:Work collaboratively with caregivers to develop and implement individualized care plans.Provide training and guidance on caregiving best practices.Ensure compliance with regulatory requirements and facility policies.The ideal candidate...

  • Facilities Operations Manager

    5 days ago

    Inglewood, California, United States CoSM Full time

    Job Summary:Cosm is a pioneering technology company that creates immersive experiences worldwide. We partner with clients to design interactive spaces and content, merging the boundaries of reality and virtuality across three main sectors: Sports and Entertainment, Science and Education, and Parks and Attractions.The Maintenance Supervisor oversees and...

  • Destination Experience Coordinator

    4 weeks ago

    Inglewood, California, United States Legends Hospitality Full time

    About Legends HospitalityAt Legends Hospitality, we are committed to delivering exceptional experiences for our guests. As a Tour Operations staff member, you will play a vital role in ensuring that our visitors receive the highest level of service.Job SummaryWe are seeking an experienced and friendly Destination Experience Coordinator to join our team at...

  • Building Maintenance Coordinator

    5 days ago

    Inglewood, California, United States CoSM Full time

    Maintenance Supervisor Job Description:Cosm is a cutting-edge technology company that designs and develops immersive experiences worldwide. We are seeking a skilled Maintenance Supervisor to join our facilities management team, responsible for overseeing and coordinating maintenance and repair operations for our buildings, equipment, and grounds.About...

  • Healthcare Operations Coordinator

    2 weeks ago

    Inglewood, California, United States United Medical Imaging Healthcare, Inc. Full time

    Job SummaryWe are seeking a detail-oriented Healthcare Operations Coordinator to join our team at United Medical Imaging Healthcare, Inc.About UsUnited Medical Imaging is a leading provider of quality healthcare services in Southern California. Our state-of-the-art facilities offer comprehensive diagnostic and treatment options for patients across the...

  • Youth Program Coordinator

    3 days ago

    Inglewood, California, United States Woodcraft Rangers Full time

    Job OverviewWe are seeking a dedicated and passionate Youth Program Coordinator to join our team at Woodcraft Rangers!Salary: $21.00 - $24.15 per hour (dependent on experience)Schedule: Monday through Friday, 15-30 hours/week, 2:00 PM – 6:00 PM (varies per location)About the RoleThe Club Leader position is an on-site role, requiring attendance at training...

  • Care Coordinator for Children's Residential Home

    4 weeks ago

    Inglewood, California, United States Redwood Family Care Network Full time

    Overview: Redwood Family Care Network is an innovative leader in delivering person-centered home and community-based services to individuals with intellectual and developmental disabilities.Salary: $80,000-87,000 per yearJob Description:The Administrator ensures regulatory compliance as mandated by licensing and Regional Centers. They maintain open...

  • Youth Program Coordinator

    3 weeks ago

    Inglewood, California, United States Woodcraft Rangers Full time

    About Us">Woodcraft Rangers is a progressive organization that guides young people as they explore pathways to purposeful lives.We offer full-spectrum afterschool enrichment, summer learning and outdoor education programs, and career advancement opportunities.About the Role">The Club Leader position is an on-site role that includes attending training at our...

  • Club Attendant Coordinator

    4 days ago

    Inglewood, California, United States LEVY Full time

    Premium Club Attendant Job OpportunityWe are seeking a highly skilled and customer-focused individual to join our team as a Premium Club Attendant at Intuit Dome. This role involves providing exceptional food service to guests, maintaining a clean and organized work environment, and adhering to professional standards.Key Responsibilities:Greet guests...

  • Youth Program Coordinator

    3 weeks ago

    Inglewood, California, United States Woodcraft Rangers Full time

    Empower the Future of Our YouthWe are seeking a dedicated and passionate individual to fill the Club Leader position at Woodcraft Rangers. As a key member of our team, you will have the opportunity to make a lasting impact on the lives of young people in your community.About Us:Woodcraft Rangers is a pioneering organization that has been guiding young people...

  • Security Operations Manager

    4 weeks ago

    Inglewood, California, United States MSCCN Full time

    About Centinela Hospital Medical CenterCentinela Hospital Medical Center is a leading healthcare provider in the Los Angeles area, committed to delivering high-quality patient care and service. As a member of Prime Healthcare, a top-ranked hospital system in the United States, we are actively seeking skilled professionals to join our award-winning team.With...

  • Culinary Team Lead

    2 weeks ago

    Inglewood, California, United States Sodexo S A Full time

    ResponsibilitiesThe Culinary Team Lead will coordinate the preparation and serving of our vibrant menus and ensure a safe working environment throughout the facility. This role requires excellent customer service skills and the ability to work well under pressure. As a key member of our team, you will be responsible for attending work and showing up on time...

  • Travel ICU Nurse Position

    1 day ago

    Inglewood, California, United States CrossMed Healthcare Full time

    We are seeking a skilled Travel ICU Nurse to join our team at CrossMed Healthcare in Inglewood, CA. As a valued member of our team, you will have the opportunity to work in a supportive environment, collaborate with experienced healthcare professionals, and contribute to the delivery of high-quality patient care.About the Role:This position offers a...

  • Nurse Career Opportunity in CA

    1 day ago

    Inglewood, California, United States CrossMed Healthcare Full time

    **About the Job:**We are looking for a skilled Telemetry Registered Nurse to join our team on a travel nursing assignment in California.**Key Responsibilities:**Provide and coordinate patient care with other health team membersMonitor patients' responses to interventions and report outcomesAdminister medications as ordered with appropriate...