Current jobs related to Event Planner - redwood city - Apex Systems

  • Event Planner

    4 weeks ago


    Redwood City, United States Apex Systems Full time

    POSITION: Event PlannerLOCATION: Hybrid in Redwood City CADURATION: 10 month contractPAY RANGE: $40.00 - $50.00/hr based on experienceThe Event Planner will work closely with other Event Planners, and members of the broader team to support the planning, production and execution of multiple events.This includes scheduling planning meetings, coordinating event...


  • redwood city, United States Apex Systems Full time

    POSITION: Event PlannerLOCATION: Hybrid in Redwood City CADURATION: 10 month contractPAY RANGE: $40.00 - $50.00/hr based on experienceThe Event Planner will work closely with other Event Planners, and members of the broader team to support the planning, production and execution of multiple events.This includes scheduling planning meetings, coordinating event...


  • redwood city, United States Apex Systems Full time

    POSITION: Event PlannerLOCATION: Hybrid in Redwood City CADURATION: 10 month contractPAY RANGE: $40.00 - $50.00/hr based on experienceThe Event Planner will work closely with other Event Planners, and members of the broader team to support the planning, production and execution of multiple events.This includes scheduling planning meetings, coordinating event...


  • Jersey City, New Jersey, United States Michaels Stores Full time

    About MichaelsMichaels is the leading creative destination in North America, operating over 1,300 stores in 49 states and Canada. Our mission is to fuel the joy of creativity for our customers.Job SummaryWe are seeking a highly skilled Creative Events Planner to join our team. As a key member of our store operations, you will be responsible for planning,...


  • Ellicott City, Maryland, United States Michael's Inc Full time

    About the Job: We are seeking a talented Creative Event Planner to join our team at Michaels in BALT-ELLICOTT CITY, MD. As a key member of our events team, you will be responsible for planning, coordinating, and facilitating events within our store to provide a stress-free, fun, and engaging experience for guests.Key Responsibilities: Plan and coordinate...

  • Event Concierge

    4 months ago


    Redwood City, United States Longfellow Real Estate Partners Full time

    Company Background:Longfellow Real Estate Partners is a vertically integrated real estate company dedicated to investing in the rapidly growing and highly specialized life sciences sector. Longfellow is a highly entrepreneurial organization where we pride ourselves on a shared work ethic and a focus on accomplishing collective objectives. Longfellow strives...


  • Iowa City, Iowa, United States Michaels Arts and Crafts Full time

    We are seeking a highly motivated and organized Creative Event Planner and Customer Experience Associate to join our team at Michaels Arts and Crafts. This individual will be responsible for planning, coordinating, and facilitating events within the store to provide a stress-free, fun, and engaging experience for guests.Key Responsibilities:Plan and...

  • Sr. Associate, Event

    1 month ago


    Redwood City, United States Longfellow Real Estate Partners Full time

    Company Background:Longfellow Real Estate Partners is a vertically integrated real estate company dedicated to investing in the rapidly growing and highly specialized life sciences sector. Our institutional capabilities and market expertise enable us to deliver superior risk-adjusted returns for our investors while building collaborative, long-term...


  • new york city, United States Debevoise & Plimpton Full time

    Senior Meeting PlannerConference Services DepartmentDebevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring...

  • Senior Event Manager

    9 hours ago


    Universal City, California, United States Sun Hill Properties Inc. Full time

    Sun Hill Properties Inc. Seeks Senior Event ManagerWe are looking for a seasoned Senior Event Manager to join our team in Los Angeles, California.This individual will be responsible for managing all aspects of events, including banquet and catering operations, to ensure exceptional guest experiences and optimize revenue.The ideal candidate will have a strong...


  • redwood city, United States Longfellow Real Estate Partners Full time

    Company Background:Longfellow Real Estate Partners is a vertically integrated real estate company dedicated to investing in the rapidly growing and highly specialized life sciences sector. Our institutional capabilities and market expertise enable us to deliver superior risk-adjusted returns for our investors while building collaborative, long-term...


  • new york city, United States Debevoise & Plimpton Full time

    Senior Meeting PlannerConference Services DepartmentDebevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring...


  • new york city, United States Solomon Page Full time

    Our client, a national Jewish organization in New York is looking for a freelance Experiential Event Designer for a 20-40 hour/week ongoing contract. This role is crucial in bringing their event experiences to life through visually compelling and cohesive design elements. As an Experiential Event Designer, you will be responsible for designing various assets...


  • new york city, United States GDS Group Full time

    Position Overview:We are seeking an experienced Master of Ceremonies and Corporate Event Host to support the development and delivery of GDS’ world class technology focused events. Ultimately, you will help create and deliver insight led content aligned to our client’s business goals. This role is instrumental to the development and delivery of a truly...


  • new york city, United States GDS Group Full time

    Position Overview:We are seeking an experienced Master of Ceremonies and Corporate Event Host to support the development and delivery of GDS’ world class technology focused events. Ultimately, you will help create and deliver insight led content aligned to our client’s business goals. This role is instrumental to the development and delivery of a truly...


  • Columbia City, United States Autoliv United States Full time

    **Job Overview:**We are seeking a highly skilled Logistics and Supply Chain Manager to join our team at Autoliv United States. This role is responsible for ensuring the smooth flow of goods and materials from suppliers to customers, while minimizing costs and maximizing efficiency.**Key Responsibilities:Liaise between customers, carriers, and Autoliv plants...

  • Petco General Manager

    1 month ago


    Redwood City, United States Petco Full time

    Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We...

  • Store General Manager

    2 months ago


    Redwood City, CA, United States Petco Full time

    Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. in order to develop a...


  • Redwood City, United States Petco Full time

    Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what’s right for pets, people and our planet. We love...

  • Supply Chain Planner

    6 months ago


    League City, United States INEOS Full time

    Company: INEOS Oxide Interested in joining a winning team? A team whose employees share in the ownership of the business and are empowered to make a difference? Organizational context and job purpose INEOS Organization : INEOS is a global manufacturer of petrochemicals, specialty chemicals and oil products. It comprises 15 businesses each with...

Event Planner

2 months ago


redwood city, United States Apex Systems Full time

POSITION: Event Planner

LOCATION: Hybrid in Redwood City CA

DURATION: 10 month contract

PAY RANGE: $40.00 - $50.00/hr based on experience


The Event Planner will work closely with other Event Planners, and members of the broader team to support the planning, production and execution of multiple events.


This includes scheduling planning meetings, coordinating event logistics, ordering and shipping of swag and meeting supplies, preparing meeting materials, staffing registration desks, representing the team, and more. Support broader organizational goals, including weekly meetings with the Facilities team to assess priorities and manage projects, and supporting other high-priority projects as needed.


Responsibilities:

Event Planning / Coordination

  • Assist with scheduling weekly and bi-weekly planning meetings across various teams for Organization wide events
  • Support the design, ordering and management of meeting-related swag items
  • Track, manage and organize meeting-related supplies and swag inventory
  • Owning event logistics, including setup and breakdown, catering menus, security and AV support

Event Production

  • Foster relationships with various vendors, vendor negotiations and event contracts
  • Act as onsite POC to plan and oversee vendor load-in, set-up, and strike
  • Partner with Workplace, Security, and other internal partners to ensure all stakeholders are well informed of onsite logistics
  • Create printed collateral for various events such as signage, posters and handouts
  • Budget tracking, ensuring events are within budget
  • Create, print and manage attendee badges
  • Organize and execute printing and print-related tasks for convenings
  • Assist with the creation of Runs of Show and Presentation Decks

Event Execution

  • Front-of-house support during in-person meetings
  • Point person for Registration Desk staffing during in-person meetings
  • Represent the team, point of contact for questions from meeting participants and external vendors
  • Assist with back-end support during virtual or hybrid meetings, such as preparing breakout rooms, polls, sharing presentations, spotlighting speakers on Zoom
  • Track and gather results from each event and incorporate key learning in event recaps to develop successful future events


Desired Skills & Experience:

  • Have an enthusiastic and effective presence with the ability to be flexible with change while remaining calm, thinking quick on your feet when issues arise
  • 4+ years of experience in planning and supporting high-profile, multi-day, in-person events of various scope
  • Comprehension of the principles and best practices of event planning and operations logistics
  • Ability to work both independently and as part of a team
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
  • Strong interpersonal, communication, time management, and customer service skills. Must be organized, detail oriented, and solution-focused
  • Ability to interact and communicate effectively with individuals at all levels of the organization as well as with external partners, vendors and service providers
  • Familiarity with Zoom, Microsoft Office Suite and Google Suite
  • Experience with Jira, AirTable and Salesforce is a plus.