Administrator

2 weeks ago

kansas, United States Spur Design Full time

Spur Design is looking for an experienced Administrator to join our team and support our fast-paced office environment. In this key role, you'll manage administrative tasks, organize project teams, coordinate schedules, and handle travel arrangements. The ideal candidate will be highly organized, detail-oriented, and able to multitask effectively. A background in office or project administration, preferably within the design or architecture industry, is a plus. If you're proactive, adaptable, and ready to contribute to a collaborative team, we want to hear from you



RESPONSIBILITIES:


  • Perform general office duties, such as ordering drinks and snacks, keeping supplies stocked, and maintaining supply rooms.
  • Answer phones and professionally greet visitors.
  • Compile and complete expense reports by the 10th of each month.
  • Manage employee birthdays and anniversaries to include cards and gift card distribution.
  • Maintain office plants and general office tidiness.
  • Manage front door procedures, securing outer doors and turning off lights at the end of the day.
  • Set up project teams in Newforma and manage documentation.
  • Upload project schedules and Gantt charts in Unanet.
  • Organize the Spur Design team, consultants, and contacts in Unanet.
  • Create activities in Unanet, assigning dates and team members as needed.
  • Attend client coordination and review calls, taking meeting minutes as requested.
  • Document client review comments in the Review Comment Spreadsheet.
  • Create and manage QAQC sessions in Bluebeam, including specifications and distribution links.
  • Email QAQC distribution team with relevant links and updates.
  • Update Unanet with revised schedules and activity dates as required.
  • Schedule all project travel for team members.
  • Print and ship deliverable binders to the VA
  • At all times be a good steward for Spur both inside and outside the office.



QUALIFICATIONS:


  • 2+ years of experience in project administration, office administration, or a similar role, preferably in the design or architecture industry
  • A Bachelor’s degree in Business Administration, Project Management, or a related field preferred; equivalent experience will be considered.
  • Familiarity with project management software (e.g., Unanet, Newforma, Bluebeam) is a plus.
  • Proficiency in Microsoft Office Suite, particularly Excel and Word, with strong skills in document formatting and data management
  • Experience with project scheduling and management tools, including the ability to create Gantt charts.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Proven ability to manage time effectively, prioritize tasks, and meet deadlines consistently.
  • Must be able to work in person at the Kansas City office.



BENEFITS:


Benefits offered with the full-time position include paid time off, sick time off, holiday time off; Healthcare, STD, LTD and Life Insurance plans; reimbursement for professional exams and continuing education; and retirement contributions as follows:

  • 15-25 days of accrued personal time off (PTO) based on years in profession
  • Paid Holidays including:
  • New Year’s Day
  • Spur Design Inception Day (observed the Friday before Memorial Day)
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day and the following Friday
  • Christmas Day and the weekdays between Christmas and New Year’s Day
  • Short-term Disability (STD) and Long-term Disability (LTD) are provided at no charge and include compensation of up to 60% of annual base salary.
  • Life insurance in the amount of up to $100,000 or 2x annual base salary (whichever is less) is provided at no charge.
  • Health Insurance, employer covers 100% of employee premiums and 50% of family premiums
  • Dental Insurance, employer covers 100% of employee premiums and 50% of family premiums
  • Vision Insurance. employer covers 100% of employee premiums and 50% of family premiums
  • Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available.
  • Retirement benefits include matching 401k contributions of 1-for-1 matching up to 3% and 1-for-2 matching up to 5%, with a maximum match of 4% for a 5% employee contribution. This plan is a “safe harbor” eligible plan and, subsequently, no vesting period is required past initial eligibility requirements.
  • Spur Design also offers reimbursement of training and professional organization dues or fees with prior approval by ownership.



OUR VISION, MISSION, AND VALUES:


At Spur Design, our vision is to be the industry leader in creating spaces for the good of others. Our mission focuses on empowering people, exploring possibilities, and delivering unmatched results. We are driven by core values of service, growth, and trust. Service is at the heart of everything we do, guiding our interactions with teams, clients, and the community. We foster a culture of personal and professional growth, ensuring continuous development for all employees. Trust is the cornerstone of our relationships, promoting collaboration and accountability. Join us at Spur Design and be part of a team that leads with integrity and excellence.

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