House Manager for Professional VIP Family in Miami

1 month ago

miami, United States Chace People Full time

HOUSE MANAGER FOR PROFESSIONAL VIP FAMILY IN MIAMI


  • Location: Miami, FL
  • Salary: $150,000 gross p.a. (depending on experience)
  • Contract: Full-Time, Permanent
  • Start Date: Interviewing now for immediate start


Job Overview:

The Chace People team is looking for an experienced and highly organised House Manager to manage the daily operations of a private household in Miami. This young, professional VIP family seeks a reliable and trusted gatekeeper who can also travel to their secondary residence in NYC as needed. Exceptional management skills and a proactive approach are essential to ensure the smooth running of their home.


Key Responsibilities:

Household & Property Management

  • Oversee and manage household staff, including housekeepers and a part-time cook.
  • Implement and maintain schedules, checklists for cleaning, maintenance, and household tasks.
  • Liaise between household staff and service providers (repairmen, contractors, landscapers).
  • Manage the household budget, including payroll for staff and tracking expenses.
  • Order and maintain an inventory of household supplies, food, beverages, and cleaning products.
  • Maintain records of household expenses and provide regular updates and reports as needed.
  • Regularly inspect the property to ensure everything is in working order and address any issues.
  • Maintain the pool, sauna, and theatre systems, ensuring cleanliness and functionality.
  • Coordinate routine and emergency maintenance of appliances, HVAC, and essential systems.
  • Ensure home security systems are operational and up to date.
  • Coordinate with security personnel to ensure the property and family's safety.


Wardrobe & Personal Belongings Management

  • Organize and manage personal wardrobes, including seasonal clothing rotations.
  • Oversee laundry, dry cleaning, ironing, and garment repairs.
  • Maintain a log of high-value items such as designer clothing, shoes, and accessories.
  • Pack and unpack luggage for trips, ensuring all necessary items are included.


Wine Collection/Cellar Management & Event Planning

  • Organize and manage the wine cellar and wine storage areas, ensuring proper storage conditions.
  • Source and purchase wines, liaising with vendors and distributors as needed.
  • Plan and prepare for wine tastings and private events, coordinating with the cook.
  • Oversee visitor access and confidentiality for high-profile guests.
  • Liaise with caterers, florists, and entertainers for event requirements.
  • Ensure meals are prepared according to preferences of family and guests for special gatherings, coordinating with the cook.


Travel & Scheduling

  • Arrange personal and family travel, including flights, ground transportation, and accommodations.
  • Ensure vehicles are maintained, cleaned, and ready for use.
  • Maintain a master calendar of personal and family schedules, coordinated with the Principals' professional commitments.


Childcare & Family Support

  • Assist with coordination of family activities, school schedules, and transportation for children.
  • Oversee and coordinate with Nannies to ensure the playroom and children's areas are organized and clean.
  • Assist with birthday parties and family events involving the children.


Miscellaneous

  • Run personal errands, including picking up dry cleaning, shopping for household needs, etc.
  • Manage inventory and restock groceries to keep the kitchen stocked with essentials.
  • Handle mail, deliveries, and communication with external parties.


Requirements:

  • Must possess a driver's license and personal vehicle.
  • Language: Fluency in English, and a minimum of a working knowledge of Spanish.
  • Strong organizational skills and ability to handle a variety of tasks with minimal supervision.
  • Discreet and proactive in managing the household and coordinating between family, staff, and vendors.


This position offers an exciting opportunity for a dedicated individual to excel in a dynamic private setting. The ideal candidate will be proactive, highly organized, and discreet, effectively managing family, staff, and vendors to ensure smooth operations. If you possess these skills, we encourage you to apply.

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