Research Administrator Manager

2 weeks ago

Boston, United States Dana-Farber Cancer Institute Full time

The Research Administrator Manager is responsible for the management of complex research portfolios in the Division of Molecular and Cellular Oncology (MCO) and the Division of Solid Tumors Oncology (STO) and completes work autonomously, while working collaboratively with department leadership, as needed. The RA Manager functions not only as a subject matter expert in research administration, but also as a leader within the department and is responsible for direct management of 4-6 departmenal Reaseach Administrator staff. 

The Research Administrator Manager is responsible for a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials, in addition to overseeing this responsibility among their staff. The RA Manager collaborates with and advises faculty and researchers on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds; and is responsible for problem solving on behalf of the department.

The Research Administrator Manager is responsible for collaborating with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, the Clinical Trials Office, Office of General Counsel, and the Innovations Office.

In addition to grant management and personnel management responsibilities, the Research Administrator Manager will lead special projects/ assignments either within the department or across departments and will represent the Department at Institutional Committees/ Workgroups. The RA Manager is responsible for partnering with Department Leadership and Faculty to set strategy and provide guidance and expertise.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. 

This position’s work location is hybrid with two or three days per week remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI).  

The Research Administrator Manager is responsible for the following primary functions, autonomously in collaboration with Department Administration as needed: 

  • Grant Preparation (pre-award)
  • Portfolio Management (post-award)
  • Procurement
  • Human Resources
  • Compliance
  • Cores, Centers and Chargebacks
  • Special projects and/or initiatives to improve systems and processes.

In addition to Sr. Research Administrator primary duties, the Research Administrator Manager is responsible for supervision of direct reports, including directing, managing, and coaching staff; completion of annual performance reviews, goal setting, and professional development; workload and resource allocation.

Supervisory Responsibilities:

Directly supervises 4-6 Research Administrative staff in the Divisions of Molecular and Cellular Oncology (MCO) of Solid Tumors Oncology (STO)

  • Bachelor's degree preferred
  • 6 years of experience with 1 year of people management preferred

Knowledge, Skills, and Abilities

  • Computer literacy:  Expert with new applications and software programs. Expertise with Excel
  • Organization: Extensive experience with electronic document and email file storage. Able to complete projects with expertise, accuracy and on time. Adept at prioritization and managing multiple priorities simultaneously.
  • Customer Service: Provides superb written and verbal communication. Demonstrated expertise with listening, inquiry, follow-up, and problem-solving skills. 
  • Critical Thinking:  Demonstrated expertise assessing complex situations and developing solutions. Extensive experience with analyzing grant data through research, comprehension and application of regulations, policies, and procedures including NIH and other Federal, state and foundation regulations.
  • Financial:  Adept with budgeting principles, including projections and the integration of multiple complex awards and types with varying project periods.
  • Teamwork and Collaboration: Adept at cultivating relationships with faculty, research staff, department’s GM team, GM in other departments, and central departments.
  • Institute operations and processes: Adept at directing faculty and researchers to appropriate departmental and institutional resources, including for issues or queries outside the standard scope direct responsibility. Expert knowledge of regulations, policies, and DFCI standard operating procedures (SOPs).
  • Inclusion, Diversity & Equity:
  • Promotes inclusive community where human differences are valued and celebrated and where all are welcome. Creates an inclusive work environment that engages and retains talent.

Other:

  • Able to lead and influence projects within the Department and across the Institute’s research central offices. Independently discusses and troubleshoots complex issues.  Shares ideas openly and accurately, and communicates them effectively, both in writing and verbally.
  • Expert client-service, people management, and project management skills.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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