Talent ACQ | Office Manager | henderson, nv

4 days ago


henderson, United States Talent ACQ Full time

We are looking for a dynamic Office manager that comes from the construction background for a growing business.


Responsibilities

  • Accounting
  • Ensures payroll and equipment data is entered
  • Prepares and audits A/R and A/P invoices
  • Prepares expense reports
  • Tracks purchase orders
  • Sets up and maintains contract management in Street Smarts
  • Prepares and follows up on aged accounts
  • Enters end-of-month estimates and data
  • Reconciles checkbook, petty cash and end-of-month data


Communication

  • Prepares weekly notes by division
  • Makes travel arrangements, prepares for on-site visits
  • Communicates changes in policies and procedures to Teammates and customers
  • Coordinates community events and Teammate meetings


Human Resources

  • Inputs Applicant and Teammate data into Streets Smarts system
  • Manages attendance tracking
  • Assists Teammates with benefit information
  • Prepares files when Teammate evaluations are due
  • Maintains local Teammates files
  • Prepares termination documents


Celebrate the Customer

  • Acts as contracts liaison with customer
  • Maintains customer/vendor list
  • Maintains customer files
  • Maintains subcontractor agreements, background check and insurance verification


Develop and Manage Teammates

  • Screens and interviews candidates for office staff
  • Coaches and provides training for Teammates
  • Monitors opportunities for development


Administration

  • Ensures office equipment is operational
  • Controls local overhead costs
  • Maintains appropriate supply of office materials
  • Provides administrative support Safety Coordinator and Fleet Manager
  • Maintains local business licenses



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