Administrative Support, Senior • B-52 Division

3 weeks ago

Beavercreek, United States DCS Corp Full time

In this role you will provide full spectrum Administrative Support to the B-52 Division within the US Air Force Life Cycle Management Center at Wright-Patterson AFB in Dayton, Ohio. 

You will provide overall division support for administrative functions, travel coordination, special projects, awards, training, and other non-acquisition support functions. You will assist in performing a wide range of support activities including, but not limited to: working with functional managers, outside agencies, Contractor personnel, and program office customers concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation; implementing
documentation reviews.

Essential Job Functions:

You will support Government leadership and other office personnel by maintaining Outlook calendars and schedules of leadership personnel within the organization to maintain accuracy and facilitate office operations.

You will answer and make telephone calls, conveying messages for Government personnel.

You will assist in generating and implementing procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items.

You will assist in reviewing documents for accuracy of data, procedure compliance and error-free documentation of sensitive data and control of documentation, correspondence and action items.

You will assist in the use of computer applications (Microsoft office software suite) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts; pyramid alert/recall and shelter-in-place rosters; travel orders; performance reports i.e. Officer Performance Reports (OPRs) and Enlisted Performance Reports (EPRs), civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad-hoc reports.

You will assist divisional focal points with semi-annual self-inspections processes. You will assist the SIP administrator of the MICT. Duties include, but are not limited to: assigning checklist permissions, loading checklists in MICT, assisting checklist POCs with resolving administrative issues within the toolset, distributing SIP information to checklist POCs and managers, and assisting in developing and maintaining of a tracking system for deficiency identification, corrective actions, and closeout.

You will verify the accuracy of data inputs for the divisional Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).

You will support divisions by taking meeting attendance, meeting minutes and making travel arrangements for Government personnel. Travel support shall include interfacing with the F/B Directorate Lead DTA and site DTS help desk on all DTS issues, prepare and review authorizations and vouchers for completeness and/or accuracy, ensure expenditures are allowable and pre-approved by the AO and receipts are attached. 

You will assist in performing workflow management functions as needed to ensure timely F/B Directorate response to internal and external suspense’s and tasking’s.

You will assist in managing coordination and suspense control activities for inquiries from HQs and F/B Directorate staff, and prepare responses for the various directorate SOCCER taskings. You will assist in collaborating with F/B Directorate SOCCER Leads and assist in managing tasks from the AFMC SOCCER database.

You will support the organization battle staff and unit control center. Your primary function shall be to facilitate communications and provide administrative support.

You will monitor the division organizational e-mail account (i.e., workflow) and distribute information and/or execute tasking’s as required providing responsive support to directorate leadership and divisions.

Required Skills:

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

A High School Diploma plus 16 years of experience, an Associate's degree plus 10 years or a Bachelor's degree plus 8 years of experience is required.

Requires an active Secret security clearance on Day 1.

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