Assistant Vice President, Paralegal

1 month ago

chicago, United States ABN AMRO Clearing USA LLC Full time

Winner of Built In’s 2024 Best Places to Work


About ABN AMRO Clearing USA LLC:


ABN AMRO Clearing USA LLC (AAC-USA) is a subsidiary of ABN AMRO Clearing Bank N.V. We are a global clearing firm that provides an integrated suite of financial services to professional trading participants in the global financial market.


The core service offering consists of clearing, execution, stock borrowing and lending, settlement. AAC-USA has a Global Reach through direct and indirect clearing memberships to over 90 of the world’s leading exchanges. Our international network provides comprehensive market access to exchange-listed instruments such as stocks, futures, and options. ABN AMRO Clearing USA LLC-Member FINRA, NFA, FIA and SIPC.


Responsibilities:


  • Perform a wide range of administrative tasks for a four-person attorney team, which includes the General Counsel
  • Assist the Legal Department team with organizing and managing the Legal network drives, email inbox and the contract management tool
  • Assist Legal Department team with updating the Legal Department (and other firm) policies and procedures
  • Responsible for filing copies of contracts, agreements and other related legal documents
  • Assist the LegalDepartment with various matters including regulatory submissions
  • Responsible for working with the Legal and Compliance Departments on the monitoring and tracking of various regulatory inquiries, audits, enforcement matters and subpoenas
  • Reconcile and submit expense reports through Concur for the Legal Department
  • Organize travelarrangements for the Legal Department using Concur
  • Maintain the corporate minute book for the Board of Managers
  • Maintain and update the Signature and Competences List
  • Perform email searches using Global Relay
  • Monitoring of updates to global policies and procedures
  • Monitoring updating of local Standard Operation Procedures (SOPs) for the various departments


Requirements


  • 5 + years of experience supporting a team of 3+ attorneys and executive team members
  • Associates Degree required, Bachelor's degree preferred
  • Possess a strong working knowledge of Outlook, Word, Excel, PowerPoint, Litera Compare, DocuSign and Adobe Acrobat,
  • Familiarity with contract management systems (Legsiway, DocuSign, Litera Compare)
  • Global Relay, and Concur (or similar products)
  • Versatile, team player mentality with a willingness to pitch in on short notice
  • Strong oral and written communication skills
  • Well-organized, reliable and resourceful
  • Desire to work cross-functionally and constantly learn new aspects of the position and the business
  • Ability to work onsite in the Chicago office a min of 3 days per week


Preferred Skills:


  • Paralegal certification
  • Experience in financial services


Perks and Benefits:


As a global leader in financial services, we rely on our employees to deliver their best work for our clients. We invest in our employees by offering a host of benefits and perks.


  • Flexible hybrid work schedules (generally a minimum of three days per week onsite) with a one-time stipend to help improve hybrid working capabilities
  • Generous paid time off, sick days, market-based holiday schedule, sabbatical leave, parental/bonding leave plan and volunteer day off
  • Competitive health benefit offerings, including choice of medical plans through BCBS-IL, dental plan, vision and flexible spending accounts
  • Complimentary annual membership to One Medical, a dedicated EAP and a benefits concierge service
  • Employer paid benefits such as term life, AD&D and disability insurance
  • Robust 401(k) Plan with a generous match and vesting schedule
  • Annual learning stipend and tuition assistance program to help employees pursue additional education
  • Company-issued laptops and role dependent mobile stipend
  • Corporate Divvy memberships and pre-tax commuter benefits
  • Monthly wellness subsidy available to be used towards wellness and fitness activities
  • Regular, open communication including monthly Town Hall meetings with the Management Team
  • A matrixed, culture-based organization with collaborative teams that promote diversity, equity and inclusion
  • Free coffee & tea, fresh fruit and snacks, “bagel Wednesday” and monthly treats to celebrate workiversaries and birthdays
  • Employee-led committees to bring awareness and inclusive activities to our employees
  • Modern open office with a large kitchen/meeting gathering area – including foosball and ping pong tables
  • Private, well-equipped Mother’s room
  • Office is conveniently located in the Chicago Loop Financial District – close to CTA and Metra
  • Well-maintained building (an architectural “masterpiece”) and a part of Chicago history – with a robust business center, gym, restaurants, café, game room and a shared rooftop terrace with green space


This information is intended as a summary of potential benefits only. Eligibility for the plans and programs listed here depends on the nature of employment, length of service and other factors. Actual coverage is governed by supporting summary plan descriptions and related policies.

ABN AMRO Clearing USA (AAC-USA) is proud to be an equal opportunity employer. AAC-USA celebrates diversity and does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, status as a victim of domestic violence, sex offenses or stalking, genetic predisposition or carrier status, gender identity or expression, or any other characteristic protected by applicable federal, state or local laws.


We cultivate a culture of inclusion for all employees that respects individual strengths, views and experiences. We believe that our differences enable us to be a better and stronger team – one that makes better decisions and delivers better business results. AAC-USA participates in the E-Verify program in the US.


Notice and Disclaimer to External Recruitment Agencies


External recruitment agencies must have a signed agreement with ABN AMRO Clearing USA, LLC (“AAC-USA”) prior to submitting a resume to fill a vacancy. In addition, a recruitment agency may only submit a resume when invited in writing by an AAC-USA Talent Acquisition Specialist to join the search to fill a specific vacancy. Any resume or other candidate information sent to AAC-USA not in accordance with the foregoing procedure will be considered exclusive property of AAC-USA, with respect to which no placement fee will be due, owing or paid to the sender.

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