Family Promise of Waukesha County | Office Coordinator | waukesha, wi
2 weeks ago
FamilyPromise of Waukesha County
Office Coordinator
Who We Are
Family Promise of Waukesha County serves families with minor children who are
experiencing or at risk of homelessness. We believe every person deserves dignity,
has the capacity to identify their own solutions, and can secure permanent housing
with proper community support. Our team is passionate, dedicated, and holds high
expectations of one another, our families, and our volunteers.
Summary of Role
The Office Coordinator plays a critical role in the day-to-day operations of the
organization by providing essential support to staff, clients, and volunteers. Key
responsibilities include serving as one of the first points of contact, managing office
operations, basic bookkeeping, providing some personnel support and organizing
program logistics. This role also involves facilitating building and equipment
maintenance and working with landlords to obtain necessary documentation.
Competencies
- Bachelor’s degree in business, accounting, or a related field, or equivalent experience.
- Exceptional organizational skills with strong attention to detail.
- Self-starter with the ability to take initiative and follow instructions.
- High proficiency with QuickBooks, Google Drive (Docs, Sheets, Forms),
- Microsoft Office (Word, Excel, PowerPoint), Canva, and other data management systems.
- Ability to produce clear and accurate program and financial performance reports.
- Skilled at creating a welcoming and hospitable environment for families in crisis, volunteers, donors, and supporters.
- Assists in the management of personnel policies
- Excellent interpersonal skills and a trauma-informed approach to others.
- Strong written and verbal communication abilities.
- Maintains confidentiality, professionalism, and healthy boundaries.
- Strong problem-solving skills with a focus on big-picture thinking.
- Proficiency in Spanish is a plus.
-----------Essential Functions-------------
Administration
- Ensure the office operates efficiently and in an organized manner.
- Manage reception tasks, including phone inquiries, in-person greetings, accepts in-kind donations and mail processing.
- Track and maintain contact and referral databases.
- Oversee inventory and order office supplies as needed.
- Implement and improve office policies and procedures to maximize efficiency.
- Handle data entry tasks, including donor database updates, spreadsheet management, and basic bookkeeping.
- Maintain and report program statistics.
- Produces reports on client, service and financial data
- Coordinate organizational calendars (e.g., volunteer schedules, reservations).
- Assist the Executive Director with scheduling, meeting preparation, vendor relations, and special projects.
Financial Management
- Process accounts payable and receivable.
- Perform basic bookkeeping tasks, including journal entries and reconciliation.
- Write checks and prepare monthly financial reports.
- Maintain records of gift card contributions and distributions.
Family Services
- Manage logistics of shelter programs, including apartment lease renewals,
- volunteer meal schedules, and furniture setup.
- Coordinate volunteer schedules for cleaning and light maintenance tasks.
- Track client departures and manage quarterly follow-up surveys or focus groups.
- Organize and inventory supplies for families and programs.
Fund Development
- Reconcile QuickBooks data.
- Provide administrative support for fundraising events, including the Golf Outing and Giving Day.
Facilities and Office Management
- Coordinate facility maintenance tasks, including vendor scheduling for HVAC, plumbing, and elevator services.
- Oversee vehicle maintenance and parking permits for staff.
- Regularly communicate with cleaning services
- Troubleshoot IT and phone issues as needed.
- Monitor security systems (e.g., ADT and Ring Doorbell).
- Assist the Executive Director with projects as needed.
- Ensure compliance with workplace health and safety policies.
Supervisory Responsibility
No direct supervision of staff; some oversight of volunteers.
Work Environment and Physical Demands
- Office-based role within a day center shelter, requiring regular interaction with guests, volunteers, and visitors.
- Regular use of computers, phones, photocopiers, and filing systems.
- Requires local travel during the business day and occasional evening/weekend hours.
- Must have a valid driver’s license and reliable transportation.
- Ability to lift and move objects up to 25 lbs.
Benefits
- Competitive salary based on experience.
- Health Reimbursement Account for premiums or deductibles.
- Simple IRA with up to 3% employer match.
- Paid time off.
- Opportunity to work in a collaborative, growing agency committed to
- supporting families in need.
Travel Requirements
Minimal travel within the local area during the business day.
Other Duties
This job description is not exhaustive and may be subject to change based on
organizational needs. Additional duties may be assigned as needed.
-
Psychiatric Support Specialist
2 weeks ago
Waukesha, Wisconsin, United States Waukesha County (WI) Full timeAbout UsWaukesha County is a leader in delivering high-quality services with competence and skill. Our vision of "Leading the Way" drives us to value teamwork, ethics, diversity, communication, efficiency, cost savings, innovation, and employee wellbeing.LocationLocated in the City of Waukesha, our campus offers an on-site café, fitness center, free...
-
Waukesha Park Operations Coordinator
2 weeks ago
Waukesha, Wisconsin, United States City of Waukesha, WI Full timeJob DescriptionAs a Park Attendant with the City of Waukesha, WI, you will play a vital role in ensuring the smooth operation of our parks and recreation facilities. This is an excellent opportunity to work in a dynamic environment and contribute to the well-being of our community.Company Overview: The City of Waukesha is a vibrant and growing municipality...
-
Customer Service Representative
4 months ago
Waukesha, United States Waukesha State Bank Company Full timeWaukesha State Bank is one of the largest locally-owned and independent community banks in Wisconsin, with 14 full-service offices located throughout Waukesha County. Our strength as a successful and growing financial services provider is rooted in a long-standing commitment to serving the community with a personalized, one-on-one approach to banking and an...
-
Waukesha Event Ambassador
5 days ago
Waukesha, Wisconsin, United States City of Waukesha, WI Full timeJob Title: JanBoree MascotA job opportunity has become available to engage with the public as an event mascot for the City of Waukesha.About the Position:We are seeking a highly energetic and enthusiastic individual to assume the persona of our beloved mascot character. As a representative of the City, you will interact with attendees at various events,...
-
waukesha, United States Dental Care of Waukesha Full time$15,000 Welcome Bonus!Dental Care of Waukesha is looking to add a hygienist!Full-Time or Part-Time! Flexible scheduleWe are an established team that utilizes state of the art technology and we have a beautiful modern office.Competitive paySign on bonus - $15,000Flexible Schedule - Office Hours - Mon: 7:30 - 5 Tues-Thur 6:30 - 5Fun and supportive teamCigna...
-
waukesha, United States Dental Care of Waukesha Full timeDental Hygienist at Dental Care of Waukesha summary: As a Dental Hygienist at Dental Care of Waukesha, you will provide exceptional dental care to patients while being recognized as a key clinical provider and advocate. This position offers flexible scheduling, a comprehensive mentor program, and competitive compensation, including a $15,000 sign-on...
-
Waukesha State Bank Service Expert
2 weeks ago
Waukesha, Wisconsin, United States Waukesha State Bank Full timeWe are seeking a talented individual to join our team as a Customer Service Representative at Waukesha State Bank, one of the largest locally owned and independent community banks in Wisconsin. Our E. Main St. Office is looking for an employee to deliver customer service excellence while managing transactions with accuracy, attention-to-detail and...
-
Waukesha, Wisconsin, United States Waukesha County Full timeAbout the JobWe are seeking a skilled and enthusiastic individual to join our team as an Ice Arena Attendant/Concessionaire. This is a great opportunity for someone who is passionate about working in a dynamic environment and making a positive impact on our community.The Waukesha County Park System values diversity and inclusion, and we are committed to...
-
Office Coordinator
2 weeks ago
Waukesha, United States Family Promise of Waukesha County Full timeFamilyPromise of Waukesha CountyOffice CoordinatorWho We AreFamily Promise of Waukesha County serves families with minor children who areexperiencing or at risk of homelessness. We believe every person deserves dignity,has the capacity to identify their own solutions, and can secure permanent housingwith proper community support. Our team is passionate,...
-
Skilled Handyman for Waukesha County
2 weeks ago
Waukesha, Wisconsin, United States Ace Handyman Services Waukesha - Lake Country Full timeCompany OverviewAce Handyman Services of Waukesha-Lake Country is a dynamic and growing organization seeking experienced Craftsmen to join our team.CompensationWe offer a competitive hourly pay rate of $25-$35, based on your carpentry experience and performance. Additionally, you can expect flexible scheduling, including full-time, part-time, or flexible...
-
Water Exercise Instructor
2 weeks ago
Waukesha, United States YMCA of Greater Waukesha County Full timeJob Details Job Location Waukesha YMCA - Waukesha, WI Position Type Part Time Description GENERAL FUNCTIONS: Working at the YMCA gives talented individuals the opportunity to change lives and strengthen communities. No matter your role, you'll find satisfaction in knowing that your contributions are helping to support people of all ages, improve health...
-
Mental Health Care Specialist
2 weeks ago
Waukesha, Wisconsin, United States Waukesha County WI Full timeWe are seeking a skilled Mental Health Care Specialist to join our team at the Waukesha County Department of Health & Human Services.About UsWaukesha County is a great place to work, offering a supportive environment and opportunities for growth. Our department is dedicated to providing high-quality services to our community, and we are looking for someone...
-
waukesha, United States Dental Care of Waukesha Full time$15,000 Welcome Bonus~ Dental Hygienist needed! Dental Care of Waukeshais adding an RDH to the team!What you will gain! Generous sign on bonus Competitive pay Ability to bonus daily Newer office with everything you need to take the best care of your patients! Friendly Drs and team CE'sAs aDental Hygienist , you’ll be recognized as an elite clinical...
-
Physical Therapist
6 days ago
Waukesha, United States Waukesha Therapy Services Full timeLocation: WaukeshaJob Type: Days - 1st ShiftWeekly Hours: 40We Are Hiring:Physical Therapist - Outpatient Therapy Clinics - 1.0 FTEBegin your story with ProHealth Care’s Physical Therapy team. Enjoy our video series featuring our own employees sharing why they choose ProHealth Care and what they enjoy about working here.Schedule Details: Clinics open from...
-
waukesha, United States Dental Care of Waukesha Full time$15,000 Welcome Bonus! Dental Care of Waukesha is looking to add a hygienist! Full-Time or Part-Time! Flexible schedule We are an established team that utilizes state of the art technology and we have a beautiful modern office. Competitive pay Sign on bonus - $15,000 Flexible Schedule - Office Hours - Mon: 7:30 - 5 Tues-Thur 6:30 - 5 Fun and supportive...
-
Waukesha, United States Waukesha Memorial Hospital Full timeLocation: WaukeshaJob Type: Days - 1st ShiftWeekly Hours: 40For more than a century, ProHealth Care has been the healthcare leader in Waukesha County and surrounding areas - delivering exceptional care across a full spectrum of services. Our mission is to continuously improve the community's health and well-being, driven by a commitment to compassion, skill,...
-
Swim Instructor
2 weeks ago
Waukesha, United States YMCA of Greater Waukesha County Full timeJob Details Job Location Waukesha YMCA - Waukesha, WI Position Type Part Time Salary Range $16.00 - $18.00 Hourly Description GENERAL FUNCTIONS: Under the direction of the Aquatic Director and in accordance with Association policies, the Swim Instructor will provide direct leadership, instruction, motivation, and a safe environment for students in...
-
Waukesha Cardiovascular Sonography Professional
2 weeks ago
Waukesha, United States Waukesha Memorial Hospital Full timeWe are seeking a highly skilled Echosonography Technician to join our team at ProHealth Care in Waukesha, WI. This is a full-time position working 32 hours per week with variable start times between 7am and 9am.The ideal candidate will have a strong background in cardiovascular diagnostic testing and be able to analyze sonograms, synthesize sonographic...
-
Mental Health Support Specialist
2 weeks ago
Waukesha, Wisconsin, United States Waukesha County (WI) Full timeAbout the Role">We are seeking a highly motivated and compassionate individual to join our team as a Mental Health Support Specialist. This role involves providing support and care to patients in an in-patient mental health facility.">Key Responsibilities">">Provide basic care services and maintain a safe and secure environment for patients.">Assist in...
-
Dental Hygienist Opportunity in Waukesha
2 weeks ago
Waukesha, Wisconsin, United States Dental Care of Waukesha Full timeWe are seeking a skilled Dental Hygienist to join our team at Dental Care of Waukesha!About the Role:This is an excellent opportunity for a motivated and detail-oriented hygienist to provide top-notch care to our patients.Salary: $65,000 - $85,000 per yearJob Description:As a dental hygienist at Dental Care of Waukesha, you will be responsible for:Providing...
