Quest Financial | Office Manager | alpharetta, ga

1 month ago

alpharetta, United States Quest Financial Full time

Quest is seeking qualified candidates for an IMMEDIATE TEMP TO PERM Office Manager role Looking for someone who can interview and start in the next week or two


This role is 5 DAYS IN-OFFICE GROWING COMPANY


We are looking for an Office Manager who enjoys a fast-paced environment and juggling competing priorities. You will play an important role from the front desk ensuring the office runs efficiently. You enjoy the challenge of always thinking a step ahead with a do whatever it takes style. If you are flexible and good-natured to handle a wide variety of functions that vary from basic to complex and challenging, we’d love to talk with you.


Responsibilities:

Greets visitors at front office. Coordinates and escorts to meetings through the office as needed.

Responds to a wide variety of calls and facilitates resolving problems, providing information, and/or referring to appropriate people.

Ensures a clean productive work environment with proactive office management - keeping the office clean, organized and operating.

Keeps all team members happy with office snacks, meals, drinks and supplies stocked.

Owns space planning, including seating rearrangements collaboratively with managers and employees. Assists with build-out of expansion office space.

Establish and own relationships with local facility vendors and contract negotiations/renewals. Process vendor PO’s and invoices.

Manages and coordinates offsite file storage as needed.

Coordinate travel arrangements for new hires and support executives with travel expenses as needed.

Support the new hire orientation process with new hire office tours, coordinating seating arrangements, office badge, gym access, supplies/equipment and more.

Negotiates and manages local company apartments for travelers.

Distribute local mail and helps as needed with shipments.

Plan and coordinate company team events.

Adhere to office safety and security policies and procedures.

Other duties as assigned.

Requirements:

BA/BS degree

3 +years office administration/management experience

Advanced MS Office experience

Desire to work in a fast-pace global environment

Sound judgement and critical thinking with the ability to prioritize and make decisions

Resourceful problem solver. Able to quickly solve problems finding win-win solutions

Able to keep calm under pressure and find solutions

Excellent interpersonal skills working as a team player

Outstanding organizational and time management skills

Excellent communicator with the ability to build relationships, collaborate, and relate to a variety of personalities at all levels

Attention to detail and able to multitask

Ability to handle confidential and sensitive information

Service oriented and derives satisfaction from helping others be successful

Able to lift or move items of moderate weight

Able to respond to local office security calls evenings and/or weekends as needed

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