Blue Signal Search | Front Desk Receptionist

3 days ago

coral gables, United States Blue Signal Search Full time

Front Desk Receptionist - Bilingual

Our client, a reputable law firm, is seeking an experienced Front Desk Receptionist to join their team. As a Bilingual Receptionist, you will be the first point of contact for our clients, setting the tone for a professional and welcoming environment. You will manage our front desk on a daily basis and perform a variety of administrative and clerical tasks. Your role is crucial in facilitating the efficient operation of our office and helping us deliver exceptional service to our clients who are often dealing with stressful situations.


This Role Offers:

  • Enjoy a competitive wage, generous Paid Time Off, and paid holidays, bereavement, and sick leave to support your work-life balance.
  • Extensive benefits selection including Group Medical, Dental, and Vision Plans, with supplemental benefits covered by the employer.
  • Take advantage of our 401K Retirement Savings Plan, featuring a firm match to help you secure your financial future.
  • Participate in annual performance reviews to discuss your progress, set goals, and plan for continued growth and success within the company.

Focus:

  • Greet and welcome guests as soon as they arrive at the office and direct them to the appropriate person person/office.
  • Answer, screen, and forward incoming phone calls as well as receive, sort, and distribute daily mail/deliveries.
  • Ensure reception area is tidy and presentable, with all necessary stationery and material.
  • Maintain office security by following safety procedures and controlling access via the reception desk.
  • Update calendars and schedule meetings.
  • Arrange travel and accommodations as needed.
  • Perform other clerical receptionist duties such as filing, photocopying, and faxing.

Skill Set:

  • High school diploma or GED equivalent; further education in Office Administration or a related field is a plus.
  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Fluency in English and Spanish, with exceptional verbal and written communication skills.
  • A background in the legal field, specifically in areas such as tort law or liability claims, is strongly preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
  • Strong organizational skills with the ability to multitask.
  • Professional attitude and appearance.
  • Available to work on some holidays as needed.
  • Ability to handle stressful situations and provide a calm and supportive presence.


About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

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