24 Seven Talent | Administrative Assistant
3 weeks ago
Fashion company is looking to hire an Administrative Assistant. This is a DIRECT HIRE based opportunity.
As the Administrative Assistant (EA), you will serve as the main contact for the executive administrative organization, schedule management, documentation, phone, mail, and email. You will be responsible for handling confidential information with integrity and presenting professionalism while collaborating with the leadership team and external partners.
Schedule:
Monday-Thursday onsite in the office.
Fridays work remote from home.
Responsibilities:
- Manage complex calendars and calendar requests, including coordination and ensuring all information is accurate and prepare correspondence, reports, and presentations.
- Log and drive completion of key deliverables, provide follow up for outstanding tasks, direct completion of conflicting priorities, and resolve any issues efficiently.
- Oversee travel arrangements, including lodging, meals, and transportation.
- Organize and submit expense reports for approval.
- Schedule, organize, prepare materials for staff and team meetings and other group events and help prepare proposals and contracts.
- Manage meeting room reservations, room-setups, and catering.
- Organize and lead department events.
- Act as the gatekeeper and partner/collaborate with other Executive Assistants and Administrative Assistants.
Qualifications:
- Minimum five (5) years of experience in an executive secretarial/administrative position and some supervisory responsibility.
- Proficient with Microsoft Office Suite
- Strong communication skills (both oral and written).
- Effectively communicate with team and leadership.
- Ability to work under the pressure of deadlines, prioritizing and multi-tasking as required.
- Ability to work independently and in a team-based environment
- Resourceful and proactive.
- Flexible, able to work in a fast-paced environment.
- Maintain confidentiality.
s in this multi-faceted role.
Responsibilities
- Handle and coordinate active calendars
- Schedule and confirm meetings
- Ensure file organization based on office protocol
- Provide ad hoc support around office as needed
Qualifications
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite
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