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CFO-Interim
2 months ago
The Immaculate Heart Community (IHC) is both an ecumenical community membership organization and a 501(c)3 nonprofit public benefit corporation. The identity and purpose of the Immaculate Heart Community is defined by three governing documents (The Spirit that Calls Us, Bylaws and Articles of Incorporation in the State of California). As such, the members delegate authority to the Board of Trustees who oversee the Community life and mission of the Immaculate Heart Community and aspects of the organization within the framework of the three governing documents.
Position Summary
Directs and manages the financial functions of Immaculate Heart Community with direct responsibility for the operating budget. Oversees financial management and ensures the accuracy and integrity of the financial systems and reporting. Oversees insurance programs.
The Chief Financial Officer (“CFO”) reports directly to the President and Principal Executive Officer (PPEO). The CFO has a reporting relationship with the Chair of the Audit Committee in matters that need to be brought to the attention of the Audit Committee.
This position is an Interim position due to the significance of the La Casa de Maria Rebuild. The LCdM Rebuild is an $87 million project to rebuild a retreat center on 27.8 acres in Montecito, California. Once the project is transferred to a new 501 (c) 3 entity the position will be significantly reconfigured.
Essential Responsibilities And Responsibilities
- Serve as staff liaison to the Finance and Audit Committees of the Board of Trustees.
- Attend all Stewardship of Properties Committee meetings.
- Attend IHC Board meetings, and other Board committee meetings, as appropriate.
- Work with the PPEO to advise the Board of Trustees on recommendations for system changes, policies and procedures, and organization integration for the purpose of improving financial operations and accountability.
- Work with the PPEO to implement strategies developed by the Board of Trustees for the organization related to financial goals.
- Oversee the insurance risk management programs.
- Oversee financial aspects of information technology programs.
- Manage the accounting and financial related matters through supervision of the Armanino Team. IHC outsources its accounting function to Armanino LLP. The Armanino Team is a dedicated team of accountants including an Accounting Manager, and two Accounting Consultants
- Establish and maintain internal controls to monitor and safeguard ass
- Coordinate with the La Casa de Maria (LCdM) Project Team on the LCdM Rebuild Business Plan and all the financial information regarding the LCdM Rebuild. Communicate this information to the PPEO and to the Board of Trustees and its committees, as requested by the PPEO or Board of Trustees.
- Oversee the annual audit and the issuance of the audited financial statements. Manage and serve as the primary contact for all aspects of the external audit.
- Oversee the Form 990 and the issuance of the Form 990.
- Ensure compliance with IRS and government regulations through administration of procedures and guidelines surrounding inurement (i.e., The organization must not be organized or operated for the benefit of private interests, and no part of a section 501(c)3 organization’s net earnings may inure to the benefit of any individual), unrelated business income tax, property and sales taxes, contribution acknowledgements and health and welfare plan filings.
- Direct the establishment and maintenance of accounting controls over financial assets including:
- Operating Funds, including maintaining banking relationships
- Operating Reserve
- Long-term Investment Funds
- Short-term Financial Assets.
- Manage cash flow and all bank accounts
- Oversee insurance risk management practices, including appropriate insurance for the organization.
- Guide the development and administration of the budget and forecast, including supervising the preparation of the budget and forecast analyses, writing support narratives and monitoring performance against budget and forecas
- Share the management of the IHC’s Information technology systems with the Chief Operating Officer (COO) in the following ways:
- IHC outsources its IT functions to Atterberry which is a dedicated team of information technology professionals. The CFO oversees independent reviews of the financial technology needs of the IHC and develops programs for ongoing evaluation.
- IHC outsources its HR and payroll functions to Modern HR. The Modern HR Team is a dedicated team of HR professionals. The CFO:
- supports the COO in the management of HR related matters;
- supports the COO to establish and oversee HR policies including salary and benefit management;
- partners with the COO to oversee the salary increase process and costs of employee benefits;
- processes payroll as a backup for the COO.
The successful candidate will have the following experience and competencies:
- A unique combination of outstanding technical skills and interpersonal communication skills.
- Ten years of financial management experience; at least five years of experience at a senior manager level; non-profit experience essential.
- A track record of working with external boards and committees and staffing volunteers is extremely important.
- Extensive experience with Information Technology is extremely important.
- Excellent leadership, supervisory, planning, and organizational skills.
- Effective communication, presentation, negotiation, and problem-solving skills; strong written and oral skills; flexibility; sense of humor.
- Team building skills with a collaborative management style.
- A self-starter. Someone with the ability to work independently to drive results.
- A creative, conceptual, and analytical thinker, with sensitivity to both the educational and business worlds.
- Ability to forge and maintain effective working relationships with a variety of representatives of public and private organizations, Board members, volunteers, vendors, staff, and the public.
- Bachelor’s degree in business administration/accounting or related field. CPA or MBA preferred.
- Ability to effectively work remotely when circumstances require it.
