Business & Personal Assistant

4 weeks ago

Minneapolis, United States Advantage Electric Full time
Job DescriptionJob DescriptionJob Summary
As a Business & Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, and even running essential and non-essential errands during work hours. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, self-reliant, and can multitask, often working on multiple projects at once.

Personal Assistant Responsibilities
  • Spreadsheets for tax prep, itemized deductions, communicating with CPA
  • Providing transportation for child, as needed
  • Maintaining and updating calendars for personal and business commitments
  • Scheduling appointments, meetings, and events
  • Decluttering maintain a tidy living and working space
  • Running errands such as grocery shopping
  • Clean out fridge
  • Meal prepping
  • Manage garbage & recycling
  • Dishes & laundry
  • Going through mail
  • Filing bills
  • Manage receipts
  • Manage emails
  • Pay bills
  • Assisting with additional tasks and projects as required
Advantage Electric Responsibilities
  • Business line phone support/office back-up reception
  • Manage company returns and will-call pick-ups
  • Run parts to employees
  • Costo runs
  • Oversight of company employees:
  • Review clock-in & out times and cross-reference with camera footage
  • Monitor truck whereabouts
  • Assisting with additional tasks and projects as required
Long-term Rental Property Responsibilities
  • Manage rental properties & periodic inspections
  • Renew rental license
  • Lease updates
  • Showings
  • Rent rolls
  • CRP forms
  • Schedule maintenance
  • Sending statement and applicable documents and information to bookkeeper
  • Assisting with additional tasks and projects as required
Short-term Rental Property Responsibilities
  • Open calendar and set pricing
  • Communicate with guests
  • File receipts
  • Schedule maintenance
  • Renew rental license
  • Assisting with additional tasks and projects as required
Qualifications
  • Prior experience in business, personal or executive assistance roles preferred
  • Excellent organizational and time management skills
  • Strong communication and interpersonal abilities
  • Valid driver's license and clean driving record
  • Ability to handle confidential information with discretion
  • Flexibility and adaptability to meet changing needs and priorities
  • Attention to detail and a proactive approach to problem-solving
  • Mindfulness: ensuring attention to detail and a focus on the present moment
  • Perceptiveness: anticipate needs and understand nuances in communication
  • Proactive: seeks out tasks and solutions without needing constant direction
  • Self-starter: able to independently initiate and complete tasks efficiently
  • Takes initiative: showing a willingness to step up and take charge of situations as they arise

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