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Supply Chain Administrative Assistant

2 months ago

Dubuque, United States Rousselot Full time $18 - $23
Job DescriptionJob Description

Summary: The Supply Chain Sales Support Assistant will provide the Supply Chain/Logistics Department support with daily office needs; filing, scanning and general administrative activities.

Essential Duties and Responsibilities include the following: other duties may be assigned:

  • Creates and maintains filing systems, both manual and electronic (including scanning of documents).
  • Answers phones and directs to appropriate contact as needed.
  • Emails customers Certificate of Analysis (COA's) and/or other related requested documents.
  • Tracks all shipments and maintain updates on spreadsheets.
  • Assists with Import/Export paperwork when needed.
  • Distributes Daily domestic shipments paperwork to Warehouse Assistant.
  • Assists with gathering information for SOX (Sarbanes Oxley) controls.
  • Follows all food safety procedures and practices to promote our food safety culture.
  • Managing freight invoice accuracy from carriers/customs brokers, updating spreadsheets

Minimum Qualifications:

  • 2+ Years related experience and/or training.
  • Highly Proficient in function of Microsoft Office programs (Excel, Word, Powerpoint)
  • Must be well organized and show attention to detail.

Preferred Qualifications:

  • Knowledge of various transportation modes/providers.
  • Ability to establish priorities, work independently with little supervision.
  • Proficiency in Microsoft Excel, Word, PowerPoint and Outlook.
  • Knowledge of J.D. Edwards Enterprise One.
  • Prefer 5+ years of specialized experience.

Physical Demands:

  • Regularly required to reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl.
  • Occasionally required to stand, walk, use hands to handle, or feel.
  • Occasionally lift and/or move up to 10 pounds.
  • Extended periods spent sitting/standing at desk in front of computer screen.

Work Environment:
Occasionally exposed to cold, heat, wet and/or humid conditions, moving mechanical parts, chemicals, outside weather conditions. The noise level in the work environment is usually moderate.

Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



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