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Senior Events Manager

1 month ago

Columbia, United States Havtech LLC Full time
Job DescriptionJob Description

SUMMARY

The Senior Events Manager is pivotal in developing and maintaining positive relationships with customers and partners and developing brands within the Havtech Group. This role will be responsible for the development and execution of a comprehensive event strategy through live, virtual, and hybrid events. The Senior Events Manager will be responsible for managing all aspects of planning and executing events while interacting with various departments and stakeholders of the Havtech Group.

The ideal candidate for this role understands project management, marketing, and promotional strategies. We seek an assertive, enthusiastic, strategic thinker with excellent organizational and communication skills, a keen attention to detail, and the ability to collaborate with cross-functional teams.

The Senior Events Manager will ensure successful planning, execution, and post-event evaluation of each event and work closely with internal stakeholders, customers, manufacturer partners, and local organizations.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.

  • Develop and implement a comprehensive event strategy in support of the Havtech Group through the successful execution of events for various audiences.
  • Communicates goals and objectives while removing obstacles that impact execution.
  • Conceptualize, lead, and execute strategic events at all scales ensuring every aspect of the event is aligned with overall event objectives.
  • Gathers and manages information about the business’s objectives, budget, and preferences; partners with key stakeholders and business leaders to develop engaging event content and to ensure products and/or services meet requirements and expectations.
  • Collaborates and manages teams by translating event strategies into tactical items; oversees the completion of work and identifies opportunities for improvements; builds accountability for measuring progress and achieving results.
  • Work with creative team to produce program materials
  • Managing end-to-end event cycles. This includes timeline and program planning, budget management, vendor management, logistics handling, day-of-event management, and post-event analysis.
  • Assisting with on-site work including providing registration support, handling general information inquiries and requests from speakers and participants, coordinating on-site logistics, travel, and transportation requirements, and troubleshooting issues and gaps.
  • Create and maintain analytics/metrics reports to establish consistent KPIs and report on event outcomes, including post-event surveys and summary of expenses to ensure continuous improvement and ongoing efficiency.
  • Stay updated on industry best practices, emerging technologies, and event management trends

SUPERVISORY RESPONSIBILITIES

  • This position will have direct reports.

QUALIFICATIONS

  • Must work well individually and as part of a collaborative team in a fast-paced, client-centric environment.
  • High energy level and sense of humor essential.
  • 3-5 years of experience successfully managing live, virtual, and hybrid events, including trade shows. Focus and experience in an agency or corporate environment are a plus.
  • Digital event platform experience.
  • Excellent written and oral communication skills.
  • Exceptional negotiation and budget management skills.
  • Exceptional project management, time management, and organizational skills.
  • Detail-oriented with the ability to multi-task and prioritize multiple deadline-driven projects.
  • Proficiency in Microsoft Word, PowerPoint, and Excel, at a minimum.
  • Expert level understanding of event management scope and ability to lead the planning process.
  • Strong work ethic and drive—the ability to go the extra mile and work a flexible schedule and/or extended hours to meet the client’s goals.
  • Calm and flexible approach to handling the stress of ever-changing demands.
  • The ability to take direction from others and provide constructive criticism.
  • This role will require flexibility to travel and work outside of regular hours, as required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

DECLARATION

Human resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the president or human resources will be subject to disciplinary action up to and including termination

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