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Sioux City, IA

1 month ago

Sioux City, United States Prime Physicians Full time
Job DescriptionJob Description

Job Title: Executive Assistant

Place of Work: Sioux City, IA 51104

Work Type: Fulltime

Work Mode: In person

Schedule: 8-hour shift (Monday thru Friday)

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Microsoft PowerPoint: 1 year (Preferred)

Job description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives' calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication memos, emails, presentations, reports
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Track meeting notes, tasks, and deliverables for projects as requested and act with autonomy to send follow-up meeting requests to appropriate stakeholder
  • Draft/Proofread confidential communication
  • Research and compile a variety of informational and/or confidential materials
  • Coordinates visits of external guests to the site and manages all logistics
  • Prepare presentations in PowerPoint and other technology for executive meetings
  • Support executive team on department initiatives and project prioritization
  • Other duties as assigned

Skills

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification is a plus

Benefits:

  • 401(k)
  • Health insurance
  • Paid time off
  • Vision insurance

Ability to commute/relocate:

  • Sioux City, IA 51104: Reliably commute or planning to relocate before starting work (Required)