Legal Clerk

FACT WITNESS COORDINATOR/ ADMINISTRATIVE SUPPORT NEEDED FOR THE UNITED STATES ATTORNEY'S OFFICE TO WORK DIRECTLY WITH FACT WITNESSES, PROVIDE ASSISTANCE AND SUPPORT TO ENSURE APPEARANCE FOR COURT, PER-TRIAL CONFERENCES, AND GRAND JURY

JOB DUTIES:
• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining
to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for
files and documents necessary to arrange witness travel and reimbursements.

• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any
special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of
special circumstances or needs of fact witnesses.

• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special
authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and
submit proper documentation for special authorizations and obtain prior approval before proceeding with travel
arrangements.

• Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to
witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and
USAO policies and procedures.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom
orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation
and signatures for fact witness reimbursement documents.

• Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required
documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness
vouchers. Gather required documentation and reconcile Government Travel Accounts.

• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative
agencies, and other counterparts, when necessary.

• Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
Compose original letters that do not require legal interpretations but require a good working knowledge of legal
procedures and specialized terminology relevant to fact witness laws and regulations.

• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and
maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact
witness file material and retention in accordance with established procedures and Department of Justice regulations;
if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track
hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness
management related duties as required/assigned.

BASIC QUALIFICATIONS

• High School Diploma; Undergraduate Degree preferred
• Position requires U. S. Citizenship
• One (1) year of legal experience
• Proficiency in using Microsoft Office, Word, Excel, PowerPoint, etc.
• Ability to communicate effectively both orally and in writing
• Good organization skills