Assistant Project Manager

OVERVIEW:

From the projects we build to the careers we offer, we’re about doing things that actually make a difference in your life and the way you live.  GGA Construction is a thriving company that firmly believes in building high quality projects and delivering an unsurpassed Owner experience.  We believe in providing the same standards of quality and reward to each of our team members’ career.

We are proud of our entrepreneurial work-environment that fosters creativity, innovation, and contribution from every level.  We have a competitive drive to be the best and take a great amount of pride in delivering a quality product, superior service, and strong value.  Our team atmosphere, where each and every individual is a relied-upon contributor, is one of our most important assets.

At GGA, our mission is to exceed our clients’ expectations for professionalism, performance, product, and service - therefore we expect each employee to have a passion for delivering high quality products and superior Owner satisfaction.

JOB SUMMARY:

The Assistant Project Manager is responsible for assisting Project Managers and/or Superintendents in coordinating the activities of a project(s) to ensure cost, schedule, document control and quality standards are met.

ESSENTIAL DUTIES & RESPONSIBILITIES:

General Responsibilities

• Assist the Project Manager(s) in all phases and aspects of the project(s)
• Provide support to Field Staff and Office Administrator

Work Deliverables – the results that are expected from a top performing Assistant Project Manager

• Pre-Construction Due Diligence
  • Prepare and assist with pre-construction meetings
  • Review Owner contract and become familiar with terms & conditions
  • Provides a written list of contract specific deliverables to the GGA project team
  • Completes and distributes a project start-up document to PM and inputs all information into Procore
  • Creates and maintains the project directory in Procore
  • Distribute all short interval and overall project(s) schedules, and assist PM in the development and maintenance of the overall project(s) schedule
  • Assist PM in the procurement of supplemental subcontractor bids and materials pricing
  • Ensure subcontractors have the most recent scopes of work, and project requirements
  • Ensure superintendents and subcontractors have the most recent plans sets in both hard-copy (superintendent) and via Procore (subcontractors)
  • Obtain all necessary permits
  • Develop the ability to review all Contract Documents to become completely familiar with the project(s) requirements, scopes, and to identify long lead times and critical path items
  • Complete sub evaluations, comparisons of bids, scope review, and buyout analysis as requested by PM
  • Assist PM in the development, review, distribution, and execution follow-up of subcontracts
  • Develop a project submittal log within 15 days of a prime contract agreement execution
  • Manage said submittal log and ensure all material and/or equipment submittals are issued in accordance with the timelines as established in the project schedule

• Operational Excellence – Plan effectively
  • Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of missing documents and escalate any issues to the PM
  • Prepare all project(s) meeting agendas and associated attachments as directed by the PM
  • Attend weekly project meetings, Owner and subcontractor, as requested by PM and keep detailed meeting minutes for publishing to all project teams
  • Draft, submit, and track all RFI’s and distribute to all team members as appropriate
  • Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis
  • Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications
  • Review all superintendent daily reports, weekly project pictures and safety documentation for completeness and include in project documentation. Inform PM of any deficiencies.
  • Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and Superintendent. Set up coordination meetings for PM/Superintendent to chair.
  • Collect subcontractor changes for review by the PM
  • Review project schedules with superintendent on a weekly basis and provide notes/updates to PM for review
  • Complete quantity take-offs as requested by PM
  • On an occasional/as-needed basis, assist superintendent with on-site coverage, and complete Daily Logs in Procore for those assisted coverage days

• Pride in Our Workmanship – Finish well
  • Assist the project superintendent with the creation of project punch lists as needed
  • Work with the project superintendent to distribute all punch lists and the follow-up as necessary to ensure on-time completion of punch list work
  • Collect all required close out documents and warranty letters for certification
  • Assemble the close out documents and address non-compliant subcontractor directly for compliance

• Relationship Management – Develop critical relationships
  • Maintain Owner relationships at the appropriate level reinforcing the Company’s commitment to continuously addressing their needs and interests
  • Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish Owner goals
  • Demonstrate effective relationship building within the project team and throughout the Company. Keep field team members (i.e. Superintendent) informed and active in decision-making
  • Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times

Expectations – The knowledge skills and personal attributes needed to attain the results expected from a top performing Assistant Project Manager

• Owner Service – Customers recommend us to others
  • Treats internal and external Owners, vendors and subs as partners
  • Identifies Owner needs and addresses them
  • Identifies and acts on ways to add value
  • Identifies and acts on opportunities to expand the relationship
  • Balances Owner and company needs effectively
  • Is responsive to Owners’ needs and displays an unyielding sense of urgency

• Lifelong Learning – Training and continued education
  • Continually builds own knowledge and expertise
  • Is open to new ways of doing things
  • Offers to coach/assist others with less experience
  • When problems arise, shares expertise to help resolve the issue

• Integrity and Ethics – Do the right thing
  • Makes decisions and acts with the Company’s long-term interest in mind
  • Acts with integrity, maintaining the highest ethical standards
  • Is flexible and adapts quickly based on the company’s changing needs
  • Balances the company’s needs with those of others including the Owner, the team, etc.
  • Manages with profitability in mind

• Safety in the Workplace – No accidents or OSHA violations
  • Is well versed in the Company’s safety program procedures and policies
  • Consistently follows/enforces the Company’s safety procedures and policies
  • Makes tough decisions to ensure that safety remains front and center

• Attention to Detail
  • Treats all tasks with importance with disciplined attention to detail
  • Monitors and checks work or information and plans and organizes time and resources efficiently even under the pressure of multiple demands

• Team Player
  • Works cooperatively with others toward accomplishment of a shared goal as opposed to working separately or competitively
  • Leverages own strengths and demonstrates understanding of weaknesses in order to most effectively contribute to a project
  • Knows when to lead and when to follow
  • Reinforces the team concept through all actions

• Demonstrates a Sense of Urgency
  • Sets high expectations and achieves them regardless of the barriers
  • Demonstrates a passion for one’s work - enjoys working hard and is full of energy
  • Acts with an insatiable need to get things done - can be counted on to get things done on time and with excellent quality and results
  • Pays attention to the details to make sure the job gets done right