Case Management Coordinator

4 weeks ago

Lancaster, United States Saxton & Stump LLC Full time
Job DescriptionJob DescriptionDescription:

Saxton & Stump provides solutions for complex legal issues and partners with clients to create a roadmap for their success. We are committed to empowering and supporting clients by delivering five-star service and results-focused advice.

We are looking for a dedicated and detail-oriented Case Management Coordinator to support our attorneys (and retired judges) in managing a diverse caseload. The successful candidate will play a crucial role in the litigation process, conducting research, organizing documents, and assisting in trial preparation. This position offers an excellent opportunity for professional growth.

Case Management Coordination (approx. 50%)

  • Open case files and manage initial requirements.
  • Assist attorneys in preparing legal documents such as pleadings, motions, and briefs.
  • Conduct thorough legal research and analyze case law, statutes, and regulations.
  • Organize and maintain case files, exhibits, and other relevant documents.
  • Assist in drafting and reviewing legal correspondence and contracts.
  • Coordinate and manage document production, including e-discovery.
  • Prepare deposition summaries and assist in witness preparation.
  • Schedule hearings, depositions, and other court-related events.
  • Assist in trial preparation, including organizing exhibits and trial binders.
  • Stay updated on relevant legal developments and changes in court rules and procedures.

Optimal Dispute Resolutions (ODR) responsibilities (Approximately 50%):

  • Support other Mediators/Retired Judges when needed with document prep, mediation, forms, and scheduling.
  • Vetting online leads by email or phone.
  • Conflict Checks:
    • Prepare and submit conflict checks in a timely manner.
    • Follow up with the attorneys to determine case involvement or a possible waiver, reporting findings to the firm’s general counsel and Shareholder.
  • Non-related ODR support needs:
    • Monitor Sr. Paralegals email for ECF docket filings when OOO – Process documents, disseminate important information to Shareholder, docket calendars.
  • File Pleadings via State and Federal Electronic Filing Systems.
  • Mediation Support:
    • Draft Mediation Agreements for review.
    • Follow up on timely return of mediation agreements from Counsel.
    • Reserve conference rooms and communicate with the Concierge team.
    • Prepare forms to direct the opening of New Client Matters.
    • Schedule Pre-Mediation Conferences via Zoom.
    • Prepare Mediation Attendee lists.
    • Issue appropriate Zoom link to virtual attendees for Mediation:
    • Document Preparation/ Index/Tab/Label Mediation Materials.
    • Upload case-related correspondence, agreements, and mediation submissions to iM case management software.
    • Organize documents for proper scanning for digital archive (USB).
    • File Closure.
Requirements:

  • Minimum of 2-5 years of experience as a litigation paralegal or legal admin.
  • Degree preferred but not required.
  • Strong knowledge of legal concepts, procedures, and terminology.
  • Excellent organizational skills with the ability to manage multiple tasks and deadlines.
  • Attention to detail and a high level of accuracy in work product.
  • Effective written and verbal communication skills.
  • Strong problem-solving and analytical abilities.
  • Familiarity with electronic filing systems and e-discovery processes.

Benefits

  • Competitive salary and benefits package.
  • Opportunities for professional development and career growth.
  • Collaborative and inclusive work environment.
  • Cutting-edge technology and tools.

This position is based in the Lancaster, PA office.

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