Operations Coordinator

2 weeks ago

, United States HCOA Fitness Full time
Job DescriptionJob DescriptionThe Operations Coordinator will assist the Vice President of Operations to manage and coordinate all operational activities related to all HCOA FITNESS health clubs, including budgetary oversight, reporting, project management, facility and equipment maintenance, coordination of payments to vendors, logistical support, risk management, and quality control. The Operations Coordinator must have complete knowledge of the internal systems and procedures within each area of club operations, including knowledge of employment, permitting and licensing issues. The Operations Coordinator reports to the Vice President of Sales and Operations. Will be based in Bayamon, PR and willing to commute around the island as needed.

Duties:

  • Support projects overseen by the VP of Sales and Operations
  • Responsible for creating and distributing daily KPI Excel reports.
  • Able to develop, communicate and execute timely project plans related to operations, audits, and facilities.
  • Provide administrative and logistical support for any new business initiatives within the company, such as new construction, remodeling, or any other key initiatives identified by the Corporate Office.
  • Resolve facilities issues and serve as a liaison between employees and outside contractors called in to fix those issues.
  • Work directly with the VP in prioritizing maintenance and refurbish projects relating to gym equipment, while ensuring that equipment is regularly maintained to minimize breakdown.
  • Oversee club reporting procedures relating to equipment problems and supervise vendor repairs upon scheduled delivery dates.
  • Actively reconcile all expenses processed through the petty cash account and special project budgets.
  • Work directly with Fitness Club Managers in identifying optimal use of the cleaning and office supplies inventory. Responsible for processing monthly purchase orders.
  • Effectively track actual expenses to ensure minimal variances from budget.

Requirements:

  • At least 3 years of experience in a related field.
  • Experience with data analysis, KPIS and other business drivers.
  • Effective mathematical, budgeting and negotiating skills
  • Project Management abilities and experience
  • Strong business writing skills in both English and Spanish
  • Computer in Microsoft office suite with intermediate to advanced Excel and Power Point skills.
  • Sense of urgency ability to work in a fast-paced environment.
  • Strong interpersonal skills and high emotional intelligence.
  • Sharp business sense with ability to manage multiple assignments.
  • Willing to travel in Puerto Rico when necessary to perform club visits.
  • Team oriented

    Benefits:

  • Time Off (Vacation/Sick)
  • Complimentary Gym Membership
  • Auto Allowance