Mortgage Title Searcher

Job Title: Mortgage Title Searcher

Reports to: Closing Department Officer

FLSA Status: Non-Exempt

Salary Grade: NE18

Supervisory Responsibility: No

SUMMARY:

The Title Searcher will locate public and private records to draft a legal description of a property and to compile documents pertaining to property titles and ownership history.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned by the supervisor and/or Trustco Bank’s Board of Directors.

· Searches physical and digital records of town, city, and/or county offices to compile a transaction history and ownership details on an assigned property.

· Searches physical and digital records of title insurance and real estate companies to gather information on private transactions.

· Acquires maps or drawings from surveyor/assessor’s offices or title companies.

· Acquires or compiles legal descriptions of the properties including deeds of ownership, tax records, lot numbers, and descriptions of property boundaries.

· Researches and investigates to identify any restrictions limiting the use of the property.

· Collaborates with realtors, mortgage lenders, insurers, contractors, and public officials to clarify or confirm findings.

· Prepares reports for title commitment, title insurance, and real estate transfers.

· Performs other related duties as assigned.

REQUIRED EDUCATION/EXPERIENCE:

· Excellent verbal and written communication skills.

· Ability to use findings to prepare well-written, accurate reports.

· Excellent organizational skills and attention to detail.

· Strong research, analytical, and problem-solving skills.

· Proficient with Microsoft Office Suite or related software.

PREFERRED EDUCATION/EXPERIENCE:

· High school diploma or equivalency required.

· Successful completion of title search training course, OR;

· At least one year of experience with real estate procedures and property record training.

POSITION TYPE/EXPECTED HOURS:

This is a full-time position. Office hours Monday – Friday 8:30am – 5:00pm and some Saturdays. Evening and weekend work may be required as job duties demand.

TRAVEL:

Travel using personal vehicle, occasional overnight travel. Valid driver’s license required.

LANGUAGE SKILLS:

Must be able to speak, read, write, and understand the primary language(s) used in the workplace; bilingual skills a plus. Ability to read, analyze, and interpret general business information, including but not limited to company policies and procedures. Ability to effectively present information and respond to questions from groups of managers and customers.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is largely sedentary role, requiring use of typical office equipment such as a computer, laptop and phone.
• Ability to communicate both in person and/or by telephone.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For the most part, ambient room temperatures, lighting and traditional equipment as found in a typical office / retail environment.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AFFIRMATIVE ACTION PLAN/EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Trustco Bank is an equal opportunity/affirmative action employer. It is the policy of Trustco Bank to take affirmative action in affording equal employment opportunities to all qualified persons without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status.

This includes, but is not limited to, the following:

• Hiring, placement, upgrading, transfer, demotion or promotion

• Recruitment, advertising or solicitation for employment

• Treatment during employment

• Rates of pay or other forms of compensation

• Selection for training, including apprenticeship

• Layoff or termination

It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.