Purchasing Specialist

3 weeks ago

Fort Worth, United States Kalman & Company, Inc. Full time
Job DescriptionJob Description

Kalman & Company, Inc. is seeking a full-time Purchasing Specialist. Applicants must have a willingness to follow all safety and conduct rules and comply with company policies. Applicants must be able to work well alone and as part of a team. Some CONUS travel may be required.

The Purchasing Specialist will be responsible for assisting the Program Manager, FCSF Manager, HUB Manager and Financial Analyst for all purchasing related tasking. The Purchasing Specialist will ensure financial and system inputs for all reports are accurate, by use of established accounting systems, Quality Management Systems (QMS) and Microsoft Applications; perform quality assurance (QA) and quality control (QC) activities, by way of visual/technical review, on all system/server inputs/outputs utilizing established processes, procedures and technical guidance and comply to all safety, conduct and company policies and procedures, as defined.

II. MAJOR DUTIES AND RESPONSIBILITIES

Job location is Fort Worth, Texas. Primary duties and responsibilities include:

  • Office tasking responsibilities include:
    • Follow procedures in performing tasks; use best judgment in choosing the proper procedure for each assigned task
    • Make adaptations and interpretations of a limited number of substantive guides and manuals to perform assigned tasks.
    • Use subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence.
    • Assisting in a variety of administrative matters
    • Maintaining a wide variety of financial or other records (stored both manually and electronically)
    • Verifying statistical reports for accuracy and completeness
    • Compiling information; and handling and adjusting complaints
    • Coding invoices according to predefined criteria
    • Compiling and reviewing financial reports/documents and communicate with program management staff
    • Posting invoices to individual accounts/records
    • Calculating and posting charges to departmental accounts
    • Operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, and computer programs
    • Filing/sorting and forwarding office mail
    • Read emails and categorize correspondence
    • Ordering office supplies, consumables, end user material, and other program required material.
    • Booking travel arrangements for program related missions.
  • Data collection and distribution responsibilities include:
    • Interact with diverse groups to collect, process, and provide information in response to inquiries, concerns and requests about reports and reporting processes.
    • Deal professionally and directly with customers/clients either by telephone, electronically or face to face, as directed.
    • Respond promptly to customers or inter-departmental inquiries, as directed.
    • Process projects, forms, and requests within the WMS, accounting systems and other related systems.
    • Responsible for the proper classification, storage and control of collected/distributed documents.
    • Direct information requests and unresolved issues to the designated members of management.
    • Maintain records of customer interactions and transactions.
    • Follow up on customer/client interactions to provide further support and/or services, as directed.
    • Communicate and coordinate with internal departments to obtain incident resolutions.
    • Direct customer/client conflicts and unresolved issues to the designated resource.
  • Data entry responsibilities include:
    • The purchasing specialist will maintain the accuracy and quality of the Program Metrics and Financial Performance data by utilizing approved accounting software and related operational modules/systems and Microsoft Application Systems to appropriately input and manage various types of data surrounding customer interactions and support.


Minimum Required Education / Qualifications

  • Position requires an Active Secret Security Clearance and to be able to maintain that clearance with 6 month re-verification.
  • US Citizenship is required.
  • Must be proficient with Microsoft Outlook, Word, PowerPoint, and Excel.
  • .Candidates must be at least 18 years old. High School diploma or GED is required.

Preferred:

  • A BS/BA degree desired.
  • Experience within appropriate Navy NECs and with CBR equipment is preferred.

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