AP Specialist

Job Objective:
Performs routine clerical, bookkeeping, accounting, and administrative work in administering the accounts payable function for the Accounts Payable accounting area of the department.

Essential Job Responsibilities:

• Processes all accounts payable invoices; checks invoices for accuracy; verifies account coding; route invoices to department heads for approval; resolves disputes within area of authority and responsibility.
• Prepares check runs and routes for approval.
• Processes invoices and manages processes that avoids disruptions and late fees.
• Process employee expense reports for payment.
• Responds to internal and external telephone calls and e-mails dealing with A/P issues.
• Assists with preparation of 1099 reporting to the Internal Revenue Service.
• Inputs manual journal entries for reclassification of costs, as needed.
• Process all company credit card accounts by managing receipts for purchases and applying coding for payment.
• Assists with bank reconciliations.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.

Other Job Responsibilities:

• Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Performs special projects that require knowledge of accounts payable accounting.
• Other duties as assigned by management.

Qualifications:

• Five (5) years minimum accounts payable accounting experience.
• Ability to accurately solve problems and a working knowledge in data management including spreadsheet proficiency.
• Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
• Ability to complete multiple, diverse tasks of differing priorities.
• Excellent written and verbal communication skills, with specific ability to translate complex operational information into an organized and presentable manner.
• Outstanding administrative and organizational skills.
• Proficiency in the use and application of the following software:
  • Required: Microsoft Office (Excel, Word and Outlook).
  • Preferred: Working knowledge Sage Intacct, PlateIQ

Education Requirements:

• Bachelor’s Degree with specialized course work in general office practices such as accounting and/or data processing is preferred.