Coordinator, Meeting and Exhibits Experiences

1 month ago


Chicago, United States Institute of Food Technologists Full time
Job DescriptionJob Description

Summary/Objective

The Coordinator, Meeting and Exhibits Experiences provides critical administrative support to the IFT FIRST annual event exhibit hall experience, a Tradeshow Executive Gold 100 event attracting more than 20,000 attendees and more than 1,000 exhibiting companies. This position is responsible for the collection and organization of various exhibit data points, reporting, logistics, and onsite shuttle management. Through exceptional customer service, timely communication, and strong organizational skills, the Coordinator, Meeting and Exhibits Experiences will work alongside internal and external stakeholders to ensure an exceptional exhibit hall experience for both attendees and exhibitors at IFT FIRST.

Essential Responsibilities

• Provides administrative support to the Senior Manager, Event and Exhibit Experiences
• Serves as primary point of contact for registration and exhibitor customer service
• Manages and ensures accuracy of expo Priority Point Process
• Assists in the booth selection process for IFT FIRST
• Reviews and provides content for the Exhibitor Newsletter in collaboration with IFT’s expo management company
• Manages shipping for internal and external customers
• Acts as liaison between IFT’s expo and floor plan management companies
• Assists Senior Manager, Meeting and Exhibit Experiences with exhibitor registration questions
• Manages logistics for shuttle service provided during IFT FIRST
• Contributes to content updates on exhibitor websites
• Oversees sponsorship invoicing and ensures timely payments
• Manages credit card reconciliation for Meeting and Exhibits team
• Ensures compliance with industry and legal regulations and best practices, and adherence to company processes and procedures
• Manages assigned budget areas
• Assists with board meetings, Exhibitor Advisor Group, Winter Education Event, and other company wide meetings logistics and set up

Travel Required

• Occasional domestic travel is expected including the ability to attend occasional evening, weekend, and
overnight meetings

Required Education and Experience

• Bachelor's degree in business, marketing, or related area
• 3+ years of experience in hotel, meetings, trade shows, or exhibits management
• 3+ years of demonstrated project management skills
• 3+ years of experience with database systems and management

Preferred Experience

• Experience with digital/virtual events

Other Duties
This position, and all others at IFT, may be modified at any time. To ensure operational efficiency and meet the changing needs of our customers and our Business, other duties may be assigned as needed.?



  • Chicago, United States Institute of Food Technologists Full time

    Job DescriptionJob DescriptionSummary/ObjectiveThe Coordinator, Meeting and Exhibits Experiences provides critical administrative support to the IFT FIRST annual event exhibit hall experience, a Tradeshow Executive Gold 100 event attracting more than 20,000 attendees and more than 1,000 exhibiting companies. This position is responsible for the collection...


  • Chicago, United States SmithBucklin Full time

    Description Smithbucklin, a 100 percent employee-owned association management company, is looking for an experienced Exhibit, Sponsorship, and media Sales Professional to join our Sales Services team in our Chicago or DC Office . Our sales professionals manage every facet and detail of the sales process to drive growth for our client organizations through...


  • Chicago, United States SmithBucklin Full time

    Description Smithbucklin, a 100 percent employee-owned association management company, is looking for an experienced Exhibit, Sponsorship, and media Sales Professional to join our Sales Services team in our Chicago or DC Office. Our sales professionals manage every facet and detail of the sales process to drive growth for our client organizations through...


  • Chicago, United States Griffin Museum of Science and Industry Full time

    **About Us**:The Griffin Museum of Science and Industry is the largest and most interactive science museum in the Western Hemisphere. Griffin MSI exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. Griffin MSI’s mission - to inspire the inventive genius in everyone - is realized through its world-class...


  • Chicago, United States Encore Global Full time

    Position Overview The Customer Experience Coordinator will act as liaison between Encore, venue, and customer. Provide customers with information and support in a professional and friendly manner while building relationships to ensure a high-quality experience. This position will report to Director, Event Technology. Key Job Responsibilities Customer...

  • Meeting Planner

    6 days ago


    Chicago, United States Association of Diabetes Care & Education Specialists Full time

    **Do you possess administrative project management skills? Do you have proven experience in event planning, onsite execution, logistics and meeting management? Would you value contributing to an organization that is making a difference?** If you answered yes to the questions above, this may be the position for you! The Association of Diabetes Care &...


  • North Chicago, United States Blue Star Partners, LLC Full time

    Job Title: Associate Corporate Meetings & Events Coordinator Location: Remote – Ability to travel to events 10% of the time – Office in Abbott Park, IL Period: 06/10/2024 to 06/03/2025 – Potential to convert for right candidate Hours/Week: 40 hours  Rate: $25-$30/hour (Hours over 40 will be paid at Time and a Half) Contract Type: W-2 Scope of...


  • Chicago, United States American Bar Association Full time

    The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a...

  • Program Coordinator

    7 days ago


    Chicago, United States Fayo Bilingual Training Institute Full time

    Job Summary: Fayo Bilingual is seeking a highly organized and motivated individual to join our team as a Program Coordinator. As a Program Coordinator, you will be responsible for overseeing and managing various programs and services. This role requires strong administrative skills, experience working with individuals in early childhood and the ability to...


  • Chicago, United States Equity Residential Full time

    Working for Equity Residential, a leading multi-family real estate investment trust, means being part of a community and striving to provide the best in apartment living, speaking boldly about new ideas for innovation, and inspiring creativity in the ways we work together. Our portfolio of high-quality properties in urban growth markets New York City,...

  • Marketing Coordinator

    4 weeks ago


    Chicago, United States Hardesty and Hanover Full time

    H&H is offering an exciting opportunity for a Marketing Coordinator to join a fast-paced and dynamic team in Chicago, Illinois. This is a multi-faceted growth role covering all aspects of marketing. H&H is a full-service infrastructure engineering firm with more than 135 years of experience steeped in solving complex engineering challenges. Consulting firms,...


  • Chicago, Illinois, United States Richemont Full time

    At Cartier North America, we are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence. We continue to work towards creating a workforce that represents the diversity of our clients and our...


  • Chicago, United States University Club of Chicago Full time

    *******COVER LETTER WITH RESUME REQUIRED TO APPLY******Located in the heart of Chicago, The University Club of Chicago has an opportunity for a dynamic, experienced Membership Coordinator . This opportunity will provide a superior work environment with a dynamic Membership team that will allow you to achieve your personal best working with some of Chicago's...


  • Chicago, United States University Club of Chicago Full time

    *******COVER LETTER WITH RESUME REQUIRED TO APPLY******Located in the heart of Chicago, The University Club of Chicago has an opportunity for a dynamic, experienced Membership Coordinator . This opportunity will provide a superior work environment with a dynamic Membership team that will allow you to achieve your personal best working with some of Chicago's...


  • Chicago, United States City Experiences Full time

    **City Experiences is seeking a PART-TIME Seadog Captain for our operation in Chicago, IL.** **About You**: This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System. **About the Opportunity**: The successful Captains greet all guests and ensure each guest is attended to in an appropriate manner ensuring consistently...


  • Chicago, Illinois, United States Double Good Full time

    Double Good creates joy through our product based fundraising platform. Our solution helps organizations raise funds fast. We deliver made-to-order delicious popcorn direct to supporters through an ecommerce platform. We're 260 employees strong and growing. Double Good's team has grown over 40% the past year and is on track to do that again in 2023. To...

  • Sales Coordinator

    4 days ago


    Chicago, United States Pinstripes Full time

    At Pinstripes, our Sales Team embodies a commitment to excellence, continuously striving to elevate the Eatertainment experience. With each venue boasting a unique layout, we host an average of 2,000 events annually, accommodating groups ranging from 20 to 1,500 guests. From corporate gatherings to festive occasions like birthdays and weddings, our team...


  • Chicago, United States SmithBucklin Full time

    Description Smithbucklin, a 650-person, employee-owned professional services company with more than 70 years of success serving the association market, is looking for a Trade Show Coordinator to join our team in Chicago. Our Event Services unit provides meeting, convention, event, and tradeshow management worldwide through the expertise of our meeting...

  • Compliance Coordinator

    21 hours ago


    Chicago, United States JACKSON PARK HOSPITAL AND MEDICAL CENTER Full time

    Jackson Park Hospital is looking for a Compliance Coordinator who is highly organized, detail oriented and a self starter. Must have experience working in a hospital setting. Essential Responsibilities: - Assist the Officer Quality and Compliance with Healthcare Compliance regulations. - Assist in managing Risk Management assignments. - Assist in and...


  • Chicago, United States SmithBucklin Full time

    DescriptionSmithbucklin, a 650-person, employee-owned professional services company with more than 70 years of success serving the association market, is looking for a Trade Show Coordinator to join our team in Chicago. Our Event Services unit provides meeting, convention, event, and tradeshow management worldwide through the expertise of our meeting...