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Office Assistant- Construction Landscape Department
4 weeks ago
Responsibilities
- Assist the Construction Operations Manager with administrative and clerical duties, including entering work and purchase orders into Quickbooks.
- Communicate with construction personnel to discuss and resolve matters such as work procedures, complaints, or construction problems.
- Coordinate construction project activities to meet deadlines.
- Utilize computers for various applications, such as database management, word processing, and document creation.
- Manage paper and electronic filing systems, recording information, updating paperwork, and maintaining documents.
- Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
- Perform other duties as assigned.
Qualifications
- Experience with administrative and clerical procedures and systems, such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
- Strong knowledge of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Proficiency in computer hardware and software, including applications and program use.
Tools and Technology
- Laptop/desktop computers
- Smartphones
- Large-format scanners / Printers
- Company Vehicles/Trucks
- Microsoft Office and/or Google docs
- Quickbooks
- Email software
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