Middle School Secretary

Title: School Secretary

Reports To: School Principal

Qualifications:

High School Diploma or higher

Job Goal :

To contribute to efficient and effective flow of communication with the administrators, faculty and staff and to contribute to effective school public relations by prompt and efficient handling of all management, information, reports and financial records

Evaluation: The performance of this job will be evaluated in accordance with previsions of the Board's policy on the Evaluation of Support Services Personnel

Responsibilities:

Performs usual office routines

Maintains such student records as shall be required

Enter absences and tardies for daily attendance/schedule attendance meeting Supervises the registration of students

Maintains accurate attendance records and submits reports on attendance to the attendance supervisor Prepares admission slips for students returning to school after absence

Evaluates transcripts of incoming students

Supervises the preparation and transmittal of transcripts and other official documents relating to students

Make sure office and equipment is secure at end of day Index cards for all students

Responds to requests for information about students from colleges, prospective employers, and similar agencies with legitimate interests

Prepares an annual report of transfers and withdrawals, indicating the reason for each student departure from the district's school system

Operates multi-positioned telephone switchboard to relay incoming, outgoing, and interoffice calls Answers questions of callers according to school policy; takes messages for staff members; and pages authorized personnel over the intercom system

Maintains an alphabetical file of staff members' names, room locations, and telephone extensions to expedite relaying of calls

Performs such other miscellaneous school communications duties as may be assigned

Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to proper person

Answers office telephone and responds appropriately to requests for information

Maintains an attractive and comfortable reception area which includes a reading table stocked with current school district publications an periodicals of general interest

Reports immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitors

Performs such other office duties as may be assigned Maintains and orders supplies for teachers Maintains visitor's log

Receives, sorts, and delivers all central office incoming mail from the U.S. Post Office Receives all outgoing central office mail daily

Prepares parcels for mailing or shipping, and receives and distributes shipments from truckers and delivery services

Receives and delivers interoffice written communications