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Operations Manager--OWN 1 ES and MS

1 month ago

Astoria, United States OWN - Our World Neighborhood Charter Schools Full time
Job DescriptionJob Description

ABOUT OUR WORLD NEIGHBORHOOD CHARTER SCHOOLS

Our World Neighborhood Charter Schools (OWNCS) are committed to educating students to become independent thinkers and lifelong learners, based on an educational philosophy of inquiry, active and experiential learning, and social justice. 

Through our membership in the Diverse Charter Schools Coalition and the International Baccalaureate Organization, Our World Neighborhood, OWNCS commits to the goals of creating a diverse community of learners and educators who are encouraged to think critically and solve complex problems, to engage with people in an increasingly globalized and rapidly changing world.

Educators who join the OWNCS team must likewise be committed to the principles of diversity, equity, inclusion, and acceptance. OWNCS is committed to providing high quality and continuous professional development opportunities that engenders critical thinking, self- reflection, and dedication to life long learning and continuous improvement.

The successful candidate for this position will embody confidence, exercise good judgment and must be able to establish and maintain cooperative working relationships with various constituencies, including students and their families, colleagues, staff, and administrators.

Position Summary

OWNCS 1 Elementary and Middle School, located in Astoria, Queens, is seeking a dynamic candidate for its Operations Manager position who will bring a passion for the mission of OWNCS, an understanding and respect for the culture of all members of the school community, and a desire for working in a school setting that fosters a love for children.

DUTIES, ROLES, :& RESPONSIBILITIES

Systems Development and Documentation

  • Develop and implement school-wide non-instructional systems, procedures and protocols that ensure operational excellence within the school. Systems include but are not limited to: Transportation, BRT/Safety,  SchoolFood meal program, procurement, building compliance, staff & parent operational handbooks, field trips procedures, cash receipts & deposits, school-wide initiatives, etc
  • Manage binders and documentation - Instructional manuals/warranties, building contracts/licenses, permits, expenses, purchase orders, BRT, RFP/Bid proposals, field trips, repairs, cash receipts/deposits

Compliance and Building Security

  • Open ES and MS buildings by 6:30am. Start up lighting and AC/Heating systems and walkthrough nightly cleaning checklist
  • Ensure that all fire, life and safety regulations and procedures are implemented, ensuring the well being of all OWN1 school staff and students
  • Develop and implement yearly school safety plan in collaboration with Principals. Coordinate and execute disaster preparation and safety drills. Record and modify safety drills, coordinate CPR/AED licensing process
  • Oversee security personnel, access cards, building keys and security cameras
  • Secure and manage permits and city services for the school. DOH, Sanitation, Parks etc.
  • School Nurse - ensure that a nurse is present for field trips or parent is assigned to administer medications 

School Facility Maintenance

  • Maintain building and property in good condition and in compliance with all building codes, local, state and federal requirements and agency
  • Coordinate with contractors and/or building management for maintenance, repairs or installations that cannot be remedied by onsite maintenance staff. Ie. electrical, elevators, plumbing, HVAC, security systems, locksmith, carpentry, extermination etc.
  • Lead custodial cleaning efforts in all buildings or as assigned by the CEO

Daily School Operations

  • Manage the daily and timely execution of the SchoolFood Meal program. Submit daily numbers to OFNS and communicate food service changes
  • Ensure that the building is secure - Alarms activated, halls clear, and handle security issues as they arise 
  • Direct custodial staff and delegate cleaning or handyman tasks to ensure that the facility is well maintained. Review priorities on a daily basis and communicate issues or future requirements
  • Manage school’s inventory process (administrative, instructional and facility), incoming/outgoing mail and packaging receipts
  • School Sustainability coordinator - Green team leader, classroom/office and lunchroom recycling, conserving energy.
  • Support Principals and Secretaries with daily staff scheduling modifications
  • Other projects as assigned by the Principals

Business

  • Support the development, management, and maintenance of the procurement lifecycle, including but not limited to: vendor selection, vendor maintenance, price negotiation, account creation, purchase order management, materials requisitioning and receiving, inventory management. Communicate with the business office regarding invoice reconciliation and payment
  • Coordinate staff requests, special building needs and reordering building supplies
  • Create RFP’s and obtain multiple bids for high expenditure items or projects
  • With the support of OWNCS Business Office, maintain and utilize the school's financial management systems (Sage & FAMIS)
  • Monthly operational expense review and invoice submission - Security, IT, custodial etc.
  • Coordinate with consulting staff hired by the school

Information Technology

  •  Oversee OWN1  Asset inventory - student/staff laptops, smart panels, phones, copiers/printers, audio equipment etc.
  • Work with technology team on infrastructure needs

Management

  • Direct and manage contracted operational staff. Includes:Security officers, custodial team, building maintenance staff, SchoolFood team and Mindshift On site support.
  • Create a culture of service and support to assist in the development of all team members.
  • Ensure staff members understand operational procedures and have the resources to operate effectively.

School Culture & Events 

  • Communicate respectfully and thoughtfully with parents/guardians and staff, remaining sensitive to different families’ cultures, values and needs.
  • Coordinate work and collaborate with OWNCS partners such as afterschool programs, Smile NYC etc.
  • Support with curating photos and checking permissions for social media
  • Work with the Principals to implement the school’s mission
  • Support with the coordination of school-wide events - planning, logistics, room set-up, procure special items, scheduling, execution
  • Support in the coordination, planning and execution of family engagement events such as summer events, back to school nights, parent information sessions, school tours etc.
  • Support the PTO with execution of their events and initiatives and serve as the operational liaison on the  PTO committee.
  • Support Director of External Relations with any marketing or recruitment initiatives.
  • Partner and collaborate with OWN 2 and 3 team members on various projects to promote continuity among our schools.

Compensation and Benefits Program

Salary Ranges from $80,000 to $90,000 based on experience, education, and certifications

Benefits include, but are not limited to:

  • Health/Dental/Life Insurance
  • 401(k) with employer match contribution
  • Commuter benefits
  • Gym benefits
  • Employee discounts
  • Paid time off
  • Student loan forgiveness

Disclaimer
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required for this position.  It is not intended to limit, or in any way to modify, the right of any supervisor to assign, direct, or reassign duties responsibilities to this job at any time.  The use of particular illustration shall not be used to exclude non-listed duties of similar kind or level of difficulty.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed in this position description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement
OWNCS is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion/creed, national origin, ancestry, citizenship status, age, actual or perceived mental or physical disability, pregnancy (including childbirth and related conditions), sex/gender, gender identity, presentation, expression or nonconformity (including cisgender/transgender, non-binary or intersex status), marital status, domestic partner status, familial or caregiver status, military or veteran status, actual or perceived sexual orientation (heterosexuality, homosexuality, bisexuality, asexuality), sexual and reproductive health decisions, genetic information, status as a victim of domestic violence, stalking or sex offenses, arrest or conviction record, unemployment status, credit history, salary history, or any other characteristic protected by applicable federal, state or local laws (each a “Protected Characteristic”).

All members of the OWNCS community must commit to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities discipline, discharge and general treatment during employment.

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