Accounts Payable Specialist

For over 25 years, Polhemus Savery DaSilva (PSD) has collaborated with individuals, families, and institutions to design and build exceptional custom homes that celebrate creative design and quality craftsmanship, honor their natural environments, and set the stage for lasting memories — for generations to come.

PSD is nationally recognized for thoughtfully integrated architecture and construction on Cape Cod and coastal southeastern New England. PSD provides a highly collaborative process that is as special as the buildings we create. Our single-source approach provides seamless communication among the project team and our clients to ensure we meet deadlines, stay on budget, and deliver quality workmanship that realizes our client’s vision.

The Accounts Payable Specialist is responsible for compiling and maintaining accounts payable records pertaining to office administration and operation for the Company as well as a large volume of job costs for various construction projects in process. Construction projects are overseen by individual project managers who are responsible for initial oversight of the project budget, costs to complete and subcontractor’s remittance and application for progress payments.

Job Responsibilities

Essential duties and responsibilities include:
• Sort, prioritize and distribute incoming mail both lettered and electronic by monitoring company invoice email address.
• Review all invoices for appropriate documentation and approval prior to entering them into the system. This includes invoices for general expenses as well as a high volume of job costs.
• Reconcile key vendor statements and research and correct discrepancies in a timely manner through collaboration with project managers.
• Follow-up with subcontractors and vendors regarding outstanding invoices.
• Prioritize invoices according to cash discount potential and payment terms.
• Maintain electronic files in accordance with company policy and accepted accounting practices
• Review and reconcile employee credit card statements ensuring proper support and approval.
• Obtain proper documentation for all new vendors and subcontractors.
• Serve as point of contact for vendor inquiries.
• Assist with other projects as needed.

Candidates will need to meet the following qualifications:
• Minimum two years of Accounts Payable experience
• High school diploma required, college courses in accounting a plus
• Must be detailed-oriented
• Must have strong work ethic, be well-organized and a self-starter
• Proficient in Excel, 10-key by touch; Sage 100 Contractor experience a plus
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness