Fantazma Market Event Coordinator

3 weeks ago

Detroit, United States Detroit Hispanic Development Corporation Full time
Job DescriptionJob Description

Who We Are: Detroit Hispanic Development Corporation is a community-based organization in Southwest Detroit that DHDC has a broad range of integrated services for youth, adults and families that create a continuum of care and a pathway to self-determination. Their Small business Hub includes one-on-one information and counseling and group workshops to business owners on topics such as: on Business Development 101, business planning, basic business financial literacy, financial forecasting, marketing and branding, social media and online presence, strategic planning, cost benefit and break-even analysis, and establishing an LLC.


Program: Fantazma which is Spanish for "Ghost", includes a Market & Café, combining the "ghost kitchen" concept, which serve meals exclusively for delivery, with the "food halls" dining concept where different chefs are in rotation using the restaurants kitchen. DHDC has adapted that idea, including a market for retail businesses to operate alongside these food businesses and added live entertainment. DHDC began piloting this concept in August 2021 and has since become quite successful, hosting an event every other Friday evening from April through December. Each Friday evening's market is an "event" with a different theme to attract different customer bases. Included in each event is 20-25 retail vendors; 1-3 pop-up kitchens, and different types of entertainment, creating an inclusive space for all types of creative community members from across the region to showcase, sell and monetize their art form. Attendance at these events has varied from 100 to 2,000, averaging about 300 and growing.

Responsibilities

The Fantazma Coordinator is responsible for coordinating all Fantazma Market & Café activities including:

  • Work with team to create engaging and exciting events for Fantazma Market & Café
  • Recruiting, evaluating, and scheduling vendors, entertainers, artists pop-up kitchens for Fantazma Market & Café
  • Coordinates payment for artists, entertainers, and contractual labor for Fantazma events
  • Develops and maintains relationships and clear communication with vendors, entertainers, artists, and pop-up kitchens.
  • Invoices and accepts payment for vendors and pop-up kitchens using QuickBooks.
  • Responsible for purchasing and managing supplies, inventory and proper storage and use of event equipment.
  • Manages vendor set-up, run of show, and hosts events.
  • Helps with set-up and breakdown.
  • Ensure all market participants sign-in
  • Distributes marketing materials for Entrepreneurship Department activities and events.
  • Maintain and create posts and content for Fantazma and department social media.
  • Track budget, expenditures, and financial reporting for Fantazma Market & Cafe
  • Coach small businesses in social media techniques, methods, and best practices
  • Participates in the development and administration of the program and its policies, goals, and objectives.
  • Develops methods to improve workflow and processes.
  • Performs related duties as assigned.

Qualifications

  • Two (2) years of experience in event planning, outreach, and project management
  • Must possess a valid Driver's License
  • DHDC requires all employees to be COVID-19 vaccinated
  • Excellent oral and written communication skills, including the ability to summarize and present large amounts of data
  • Excellent interpersonal skills and demonstrated ability to collaborate with groups and individuals working in different fields or organizations
  • Strong analytical skills
  • Strong computer skills, including proficiency with MS Office Suite, various social media platforms, QuickBooks
  • Good project management skills, including the ability to work independently on projects of high complexity with minimal supervision.
  • Good judgment and creative problem-solving skills, including negotiation and conflict resolution skills
  • Ability to prioritize and manage multiple projects

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